Payroll Specialist

Overview

This role processes regular and special payrolls for a multi-state workforce, ensuring timely and accurate payroll processing and compliance with federal, state, and local payroll regulations. The Payroll Specialist gathers and enters payroll data, audits payroll transactions, maintains payroll records, supports employee payroll inquiries, and helps maintain payroll and HRIS data integrity. The position also supports payroll system enhancements, process improvements, and payroll-related projects, including system implementations and integrations.

Responsibilities

• Process and transmit multi-state payrolls on established payroll schedules.
• Process regular payrolls, quarterly commission payrolls, quarterly bonus payrolls, and paid time off payouts.
• Audit payroll information for completeness and accuracy; take corrective action as needed.
• Calculate retroactive pay, partial pay, overpayments, and other payroll adjustments.
• Receive, review, and process employee timesheets and payroll change information.
• Prepare and process special payment files for commissions, bonuses, and other compensation programs.
• Maintain payroll reports and supporting payroll documentation.
• Process and administer 401(k) contributions and related changes.
• Manage garnishment orders, levies, and other court-ordered payroll deductions.
• Maintain employee payroll and HRIS records, including compensation and status updates.
• Coordinate payroll-related communications and employee data updates with internal departments.
• Support workers' compensation payroll reporting requirements.
• Respond to unemployment requests, payroll audits, compliance inquiries, and employee payroll questions.
• Prepare payroll reports for management, accounting, compliance, and audit purposes.
• Maintain current knowledge of payroll regulations, tax requirements, and payroll system functionality.
• Support payroll process improvements, system upgrades, testing activities, implementations, and integrations as assigned.
• Perform other duties as assigned.

Requirements

• Associate degree or equivalent combination of education and experience required.
• Minimum three (3) years of payroll processing experience.
• Working knowledge of payroll processes, payroll tax laws, and applicable compliance requirements.
• Proficiency in Microsoft Excel and Microsoft Word.
• Strong analytical, problem-solving, and organizational skills.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to maintain confidentiality and exercise sound judgment when handling employee and payroll information.
• Ability to prioritize multiple deadlines and manage competing demands.
• Ability to adapt to changing business needs, payroll regulations, and system requirements.
• Commitment to providing excellent customer service to employees and internal stakeholders.

Preferred Qualifications

• Experience processing multi-state payroll.
• Experience working with Paycom.
• Experience supporting payroll system implementations, system conversions, upgrades, or process improvement initiatives.
• Experience with payroll, HRIS, timekeeping, or benefits system integrations.

Compensation & Benefits

• Not specified.

Location

• Fully remote work environment.
• Dedicated home workspace with reliable high-speed internet connectivity required.
• Must be available and able to work standard Eastern Time Zone (EST/ET) business hours.
• May require occasional additional hours during payroll processing cycles, quarter-end activities, year-end processing, audits, system implementations, integrations, or special projects.
• Must be able to attend virtual meetings and training sessions and collaborate with team members during established Eastern Time business hours.