Payroll Specialist

Overview

This full-time, remote Payroll Specialist role supports the day-to-day processing of payroll for the organization, with a strong focus on time entry, data entry, and administrative payroll tasks.

Req Number: R8419

Employment Type: Full time

Worksite Flexibility: Remote

Employment Sponsorship: This position does not offer employment sponsorship. All candidates must be eligible to work without need for sponsorship by employer.

Responsibilities

• Enter and update payroll and timekeeping data in Workday accurately and on schedule
• Review employee timesheets for completeness and accuracy; flag missing or incomplete entries
• Monitor timesheet submission deadlines and follow up with employees and managers on missing or late entries
• Assist with auditing payroll data prior to each pay run to catch discrepancies before submission
• Maintain accurate employee payroll records, including tax forms, direct deposit information, and personal data changes in Workday (including employment verifications and wage report requests)
• Respond to routine employee questions about timesheets, pay, and payroll policies; escalate complex issues as needed
• Assist with filing, document management, and other general administrative tasks for the payroll department
• Support year-end processes, including W-2 preparation, with other payroll team members
• Follow established procedures to maintain compliance with company policy and applicable wage and hour regulations
• Maintain strict confidentiality of employees and payroll information at all times

Requirements

• 1–2 years of experience in payroll, HR, accounting, or related administrative work (internships or coursework considered)
• High school diploma or equivalent required; associate or bachelor's degree in human resources, Business Administration, Accounting, Finance, or a related field preferred
• Strong attention to detail and comfort working with high volumes of data entry
• Good organizational and time-management skills, with the ability to meet recurring deadlines
• Ability to handle confidential information with discretion and integrity
• Clear written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Willingness to learn payroll regulations, wage and hour basics, and company policy

Preferred Qualifications

• Prior exposure to Workday or another HRIS/payroll system
• Basic knowledge of payroll concepts (gross-to-net pay, deductions, timekeeping) from coursework or prior work experience

Physical Demands

• Ability to safely and successfully perform the essential job functions
• Sedentary work that involves sitting or remaining stationary most of the time, with occasional need to move around the office to attend meetings
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Compensation & Benefits

• $40,000 - $50,000 per year
• The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education.
• Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access
• Paid time off; may also be entitled to paid sick leave and/or other paid time off as provided by applicable law

Reasonable Accommodation

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 – 8111.