Payroll Specialist III (West Coast)

Overview

Remote role for a Payroll Specialist III, based in the West Coast (California, Oregon, or Washington). Applicants must reside in one of the West Coast states.

This position supports the processing of in-house payroll and related activities.

Responsibilities

Leadership and Direction

• Receive broad guidance on overall key objectives, critical issues, new concepts, and policy matters, along with general parameters for execution; direction is provided as needed, especially on highly complex assignments.
• Independently apply extensive and diversified knowledge of principles and practices in broad areas of assignments and related fields.
• Review work produced by staff for quality assurance.

Payroll Operations and Support

• Assist with processing and reconciling payroll biweekly.
• Ensure submission of timesheets.
• Create basic ad-hoc reports on earnings, taxes, and deductions as required by management.

Core Payroll Processing

• Process certified payroll and ensure compliance with federal, state, and local prevailing wage requirements.
• Prepare and issue paychecks.
• Calculate and audit timesheets and make corrections as necessary.
• Process labor adjustments.
• Establish and maintain payroll files in accordance with audit requirements.
• Maintain records of leave and nontaxable wages.
• Respond to employee inquiries regarding payroll matters.
• Research payroll tax issues and manage tax applications.
• Process new hires, terminations, manual/out of cycle checks, bonuses, salary adjustments, garnishments, and new hire state reporting.
• Create basic ad-hoc reports on earnings, taxes, and deductions as required by management.
• Respond to audit requests and provide requested documentation.

Success Metrics and Competencies

• Ability to work independently and within a team environment.
• Effective communication with all levels of the organization and external partners.
• Highly motivated, problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Ability to manage multiple time-sensitive tasks.
• Data analysis and interpretation skills.

Qualifications

• Bachelor’s degree in related discipline preferred.
• Five or more (5+) years of experience handling computerized, multi-state payroll administration (preferably in-house) and knowledge of payroll laws and regulations in a multi-state environment, including prevailing wage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Intermediate to advanced Excel skills (reporting, data analysis, data manipulation, pivot tables, etc.).
• Strong computer skills, including familiarity with imports/exports.
• Knowledge of Deltek Vantagepoint preferred.

Compensation & Benefits

• Salary and eligible variable compensation (if any) commensurate with experience.
• Range: $70,000-$90,000; includes a comprehensive benefits package.

Comprehensive benefits package includes

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discount

Eligibility for certain benefits may vary based on position, location, and employment status.

Location

Remote work in the West Coast (California, Oregon, or Washington). Candidates must reside in one of the West Coast states.

Physical Demands and Working Environment

• Primarily indoor professional office environment, which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.