Payroll Specialist III (West Coast)

Overview

This role involves supporting payroll processing and related activities for the organization. The position is remote and located in the West Coast region (California, Oregon or Washington). Candidates must reside in one of the West Coast states.

Responsibilities

Leadership and Direction

• Receive broad guidance relating to overall key objectives, critical issues, new concepts, and policy matters, including general parameters for execution; direction as needed, especially on highly complex assignments.
• Independently apply extensive and diversified knowledge of principles and practices across broad assignment areas and related fields.
• Review work produced by staff for quality assurance.

Operational and Payroll Processing

• Assist with processing and reconciling payroll biweekly.
• Ensure submission of timesheets.
• Create basic ad-hoc reports on earnings, taxes, and deductions as required by management.

Payroll Operations

• Process certified payroll and ensure compliance with federal, state, and local prevailing wage requirements.
• Prepare and issue paychecks.
• Calculate and audit timesheets and make corrections as necessary.
• Process labor adjustments.
• Establish and maintain payroll files in accordance with audit requirements.
• Maintain records of leave and nontaxable wages.
• Respond to employee inquiries regarding payroll matters.
• Research payroll tax issues and manage tax applications.
• Process new hires, terminations, manual/out of cycle checks, bonuses, salary adjustments, garnishments, and new hire state reporting.
• Create basic ad-hoc reports on earnings, taxes, and deductions as required by management.
• Respond to audit requests and provide requested documentation.

Qualifications

• Bachelor’s degree in related discipline preferred.
• Five or more (5+) years of experience handling computerized, multi-state payroll administration (preferably in-house), including knowledge of payroll laws and regulations in a multi-state environment, including prevailing wage.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Intermediate to advanced Excel skills (reporting, data analysis, data manipulation, pivot tables, etc.).
• Strong computer skills, including familiarity with imports/exports.
• Knowledge of Deltek Vantagepoint preferred.

Preferred Qualifications

• Knowledge of Deltek Vantagepoint preferred.

Compensation & Benefits

• Salary and eligible variable compensation (if any) commensurate with experience.
• Range: $70,000–$90,000; includes a comprehensive benefits package.

Comprehensive benefits may include:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discount

Eligibility for certain benefits may vary based on position, location, and employment status.

Location

Remote, West Coast (California, Oregon or Washington). Candidates must reside in one of the West Coast states.

Physical Demands and Working Environment

• Primarily indoor professional office environment, which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.