Payroll Specialist

Overview

This role involves accurate processing of employee payroll while maintaining complete, secure payroll records. The position supports customer service, administrative coordination, operational support, scheduling, records management, and project work.

• Location: United States — 100% Remote
• Job Type: Full Time
• Salary: $60,500 - $67,500 per year

Responsibilities

• Review employee hours, approved pay changes, deductions, reimbursements, and other payroll inputs before each payroll run.
• Process scheduled payroll accurately and on time using the approved payroll system and documented controls.
• Reconcile payroll totals, investigate discrepancies, and correct approved errors.
• Maintain payroll records, tax forms, direct-deposit information, and supporting documentation securely.
• Respond to employee payroll questions and coordinate with HR or finance when additional review is required.
• Support year-end payroll reporting, W-2 preparation, audit requests, and payroll compliance documentation.

Requirements

• Strong numerical accuracy and comfort working with payroll systems, spreadsheets, and confidential employee records.
• Ability to follow recurring deadlines and detailed payroll procedures consistently.
• Clear communication skills for resolving employee questions and documenting corrections.
• Knowledge of payroll terminology, deductions, taxes, and timekeeping processes is helpful.
• High discretion with compensation, banking, tax, and personal information.
• A pre-employment background check and, where applicable to this position and permitted by law, credit screening are required.

Preferred Qualifications (Desired Skills and Experience)

• Payroll, payroll reconciliation
• Time management and timekeeping
• Employee records and confidentiality
• Problem solving and attention to detail
• Payroll processing
• Remote collaboration
• HR coordination
• Direct deposit
• Payroll systems and financial records
• Data accuracy
• Deductions
• Microsoft Excel
• Reporting
• W-2 preparation and tax documentation