Payroll Specialist

Overview

This Payroll Specialist role is responsible for the accurate and timely processing of payroll, ensuring compliance with statutory requirements and company policies. The position also supports payroll-related inquiries while maintaining payroll records with a high level of confidentiality and accuracy.

Responsibilities

• Reconcile payroll on a weekly basis, ensuring accuracy while maintaining compliance in a remote work environment.
• Monitor employee time records and PTO; make edits and amendments as necessary according to the weekly pay schedule.
• Partner with Corporate on payroll processing and resolving discrepancies.
• Maintain payroll records and systems.
• Serve as the primary point of contact internally and externally on payroll-related issues.
• Coordinate with HR regarding new hires, terminations, and salary changes.
• Follow established departmental processes.
• Ensure compliance with tax laws, labor regulations, and company policies.
• Support internal and external payroll audits.
• Other duties as assigned.

Requirements

• High school diploma or equivalent in accounting or other related field, or equivalent work experience.
• Minimum of 3 years of payroll experience, including multi-state payroll.
• Ability to successfully work alone in a remote environment.
• Exceptional attention to detail and organizational skills.
• Ability to meet strict deadlines.
• Excellent communication and problem-solving skills.
• Proficiency in Microsoft Excel and other MS Office applications.
• Familiarity with Google-based applications such as G-mail, Google docs, and sheets.
• Proficient use of Internet software and databases.

Preferred Qualifications

• Payroll certification (e.g., CPP, CIPP, or equivalent).
• Experience using WFS, RTASQ, and SAP (Success Factors).
• Experience working in a multi-company, multi-state, high-volume payroll environment.
• Knowledge of prevailing wage and project allocations.

Compensation & Benefits

• Wage range for Payroll Specialist: $30.00 - $36.00
• Weekly paychecks.
• Paid time off, parental leave, and holidays.
• Insurance including medical, prescription drug, dental, vision, disability, and life insurance.
• 401(k) with company match.
• Stock purchase plan.
• Education reimbursement.
• Legal insurance.
• Discounts on gym memberships, pet insurance, and much more!

Location

• Remote position with travel as necessary for training and meetings.
• May require extended hours during payroll cycles or year-end processing.