Payroll Specialist, Part-Time - Remote (CST or EST)

Overview

The Payroll Specialist is responsible for accurate payroll processing, compliance audits, and process improvement.

Must be eligible to work in the United States without the need for work visa or residency sponsorship.

Responsibilities

• Independently manage multi-state payroll and related activities, including:
  • Computing wage and overtime payments
  • Calculating and recording payroll deductions, paycheck advances, bonus runs, commissions, fringe benefit reporting, and separation payments
• Handle all aspects of payroll, including:
  • Payroll processing
  • Tax setup and compliance
  • Payroll configuration within HRIS
  • Reporting
  • Compliance auditing
• Support and operate payroll and time and attendance systems (may include ADP, PayChex, Paycom, Paylocity, Paycor, and Kronos)
• Play a key role in system conversions and implementations related to payroll and time and attendance
• Provide exceptional customer service to employees
• Serve as an extension of the HR team by supporting:
  • Tax audit processes
  • Technical payroll operations
  • The payroll processing lifecycle
• Coordinate 401(k) contribution/HSA submission processes by inputting accurate data into vendor portals
• Audit and review benefit deductions by reconciling against election and enrollment information in carrier sites to ensure appropriate deductions are deferred
• Demonstrate strong problem diagnosis and process improvement capability
• Prepare manual payments when required
• Ensure compliance with federal, state, and local wage and hour laws
• Review timesheets and time off requests and address discrepancies
• Ensure timely and precise submissions through thorough verification for compliance
• Proactively address discrepancies to uphold program integrity
• Identify improvements for payroll and benefits processes and recommend best practices
• Collaborate with HR and finance teams to address issues and optimize operations, including effective implementation and maintenance of agreed-upon solutions
• Ensure tax setups are compliant and updated with employee changes
• Complete monthly and quarterly audits (401k, benefits, payroll, etc.)
• Review paper mail items, update information as needed, and forward to appropriate teams
• When coverage is needed, periodically assist with generalist responsibilities such as benefits administration, onboarding, and offboarding to support client service
• Perform other responsibilities, initiatives, and projects as required

Requirements

• Working knowledge of payroll processing, taxes, compliance, and auditing
• Demonstrated ability to improve processes and diagnose problems
• Experience with Microsoft Office (Word, Excel and PowerPoint)
• Experience providing quality customer service

Education & Experience

• 5-7 years of payroll experience in a dedicated payroll function, with multiple states/jurisdictions
• Bachelor’s degree in human resources or related field preferred

Compensation & Benefits

• Typical base pay range nationwide: $28 to $30 per hour
• Base pay is dependent on skills, education, qualifications, professional experience, and location.
• In addition to base pay, some roles may be eligible for variable compensation, commission, and/or annual bonus based on individual performance and/or the organization’s performance.
• Eligible benefits may include health, wellbeing, retirement, and other financial benefits, paid time off, overtime pay for non-exempt employees, and robust learning and development programs.
• Job-related expense reimbursement is provided per company policy.
• Some employees may receive perks and discounts.

Location

Nationwide (base pay range listed nationwide).