Payroll Specialist (Temp)

Overview

This role supports the payroll and HR function for the organization’s US payroll team. The Payroll Specialist primarily handles payroll and human resources tasks using ADP WFN, with responsibility for payroll and benefits administration, onboarding/offboarding, and related finance activities.

The position reports directly to the Sr. Payroll Specialist and supports payroll and benefit operations in accordance with applicable regulatory and ISO 13485 requirements.

Responsibilities

• Enter and import new hires, employee changes, terminations, leaves of absence, benefit deductions, garnishments, and 401(k) plan information
• Serve as the point of contact for employee pay and benefit queries; investigate and resolve issues in a timely manner
• Partner with PEO and HR to ensure benefits are accurate for new hires and for employees requesting life event changes
• Respond professionally to queries from HR Business Partners and employees at all levels, communicating clearly and effectively
• Support US employees with benefits, including transitions through benefits enrollment for new hires and open enrollment
• Ensure accurate and timely maintenance of personnel records in ADP, Fidelity, and benefit vendors
• Assist with journal entries associated with regular payrolls, off-cycle runs, and monthly benefits accruals
• Use SAP to load journal entries and assist with analyzing accruals and FLUX during close
• Respond to unemployment claims
• Work with the Leave of Absence team in HR to ensure semi-monthly payroll accuracy
• Assist with 401(k) audits
• Coordinate with the Pay Rate Changes team in HR to ensure timely updates for payroll periods
• Support time and attendance management for hourly employees, and PTO approval tracking for salaried employees
• Attend weekly new hire orientation to guide new hires on ADP accounts, 401(k) eligibility, and payroll-related tasks

Requirements

• BA/BS degree or equivalent combination of education and experience
• Experience working in an HR/Payroll environment
• Previous experience with ADP WFN and the Time and Attendance module in ADP
• Excellent computer skills in Excel, Word, and email/calendar tools for payroll
• Ability to work with outside vendors for leave of absence and benefits
• Ability to work independently and meet deadlines
• Strong oral and written communication skills
• High level of attention to detail
• Ability to work with diverse individuals and groups
• Ability to maintain a high level of organization for self and others
• Ability to prioritize work and handle multiple tasks
• Ability to remain flexible and responsive when faced with multiple urgent requests
• Must be customer service oriented and team-oriented
• Ability to maintain confidentiality
• Must be adaptable to changing environments and open to taking on challenging projects
• Must follow regulatory and ISO 13485 requirements

Compensation & Benefits

• Base cash compensation for this California-based role: $38 - $40 USD
• In addition to base salary, the role is eligible for bonus, equity, and a generous benefits package
• Final compensation amounts are determined by multiple factors, including candidate skill, experience, expertise, and location, and may vary from the amount listed above. Compensation may differ in other locations.

Location

• California (San Francisco Bay Area Pay Range)