Procurement and Accounts Payable Specialist

Overview

This role is responsible for day-to-day accounts payable (AP) operations, including invoice processing and employee expense audits. The position also leverages modern generative AI tools to support workflow automation, data extraction, and process improvements.

Responsibilities

• Review, code, and enter vendor invoices into the organization’s ERP accounting systems with high precision, ensuring proper approvals and general ledger alignment.
• Audit employee expense reports for compliance with company Travel & Expense policies, verifying receipts, business purpose, and cost allocation prior to reimbursement.
• Perform accurate data entry for vendor setup, tax documents (W-9s), purchase orders, and payment scheduling.
• Utilize generative AI tools (e.g., Gemini and Claude) to:
  • Analyze financial data
  • Automate routine correspondence
  • Draft process documentation
  • Summarize complex invoices or contracts
• Serve as a point of contact for vendor and employee inquiries, reconciling statements and resolving billing or expense discrepancies.
• Assist with monthly accounts payable reconciliations, period-end closings, and audit preparations.
• Identify and implement opportunities to improve AP and expense audit efficiency through AI prompt engineering, automated workflows, and standardized data entry guidelines.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (recent graduates encouraged to apply).
• Solid knowledge of basic accounting principles, including debit/credit entries and the purchase-to-pay lifecycle.
• High energy and self-motivation; eagerness to learn new accounting processes, master financial software, and take on expanding responsibilities.
• Familiarity with AI tools such as Gemini, Claude, or ChatGPT, with a desire to apply AI prompting techniques to optimize everyday tasks.
• Meticulous approach to numbers, receipts, and record-keeping with a zero-tolerance mindset for avoidable data entry errors.
• Fast and accurate alphanumeric typing, 10-key skills, and experience with Microsoft Excel or Google Sheets.
• Strong analytical aptitude and a proactive approach to asking questions, identifying process bottlenecks, and finding creative solutions.

Preferred Qualifications

• Prior internship experience in AP, bookkeeping, expense auditing, or general accounting.
• Exposure to tools such as NetSuite, Coupa, Ramp, or Zip.

Compensation & Benefits

• Base salary range: $65,000 - $80,000.
• Base salary is determined by location within the U.S., relevant job-related skills, and experience.
• The base salary is one component of a total rewards package; depending on the position, additional compensation components such as bonuses, commissions, and equity may be offered.
• 401(k): employer match dollar-for-dollar up to 4% of compensation (immediately vested); $0 plan fees.
• Top-of-the-line health plans, plus dental and vision insurance.
• Competitive time off and parental leave.
• Unlimited access to digital tools, financial professionals, and a knowledge center to support understanding of equity and financial wellness.
• Enhanced mental health support for employees and dependents.
• Fertility healthcare and family forming benefits.
• Student loan resource to help with planning, borrowing, and repayment.
• Monthly work-from-home stipend; quarterly lifestyle stipend.
• Team-building experiences, ranging from virtual social events to team offsites.

Location

United States (pay range varies by geographic region across the U.S.).

Equal Opportunity

The organization is an equal opportunity employer. Employment decisions are made without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran or military status, pregnancy, or any other characteristics protected under federal, state, or local laws.

Additional Information

Employment is at-will, meaning either you or the organization may terminate employment at any time, with or without cause or notice, except as otherwise provided by law or written agreement.