Project Accountant

Overview

This role is responsible for end-to-end project accounting activities for assigned accounts, including billing, collections, cash application, expense/vendor processing, and financial reporting. The position ensures compliance with A/P and A/R controls while collaborating cross-functionally with internal and external stakeholders.

Responsibilities

• Establish projects in FinancialForce by validating Salesforce data and ensuring all supporting documentation (SOWs, POs, and related contract materials) is complete and aligned to billing requirements
• Complete time and materials, Milestone, and Fixed Fee billing for assigned accounts, ensuring accurate invoices of billable hours and expenses in accordance with contract terms
• Drive collections by tracking invoices in customer portals, reconciling hours and expenses to Salesforce, resolving discrepancies, and partnering with customer A/P to expedite payment and obtain Expected Payment Dates (EPDs)
• Track, report, and follow up on unbilled project funding by monitoring outstanding items, reporting reversals upon invoicing, and reviewing budgets to maintain accurate project funding
• Monitor and follow through on Undeposited Funds by resolving customer credits and overpayments
• Validate monthly reporting data ($0 bill rates, and new budgets), ensuring verification and follow up on discrepancies
• Process customer write-offs as needed
• Perform month-end revenue reconciliation to ensure accurate customer invoicing
• Support Audit and Pre-audit requests annually
• Manage cash applications by posting receipts, applying payments to invoices, and processing customer discounts and adjustments as appropriate
• Review and process expense reports and vendor invoices allocated to assigned projects
• Prepare revenue and project profitability reports for assigned customer
• Ensure compliance with internal accounting controls and established A/P and A/R policies
• Maintain general ledger integrity through accurate and timely recording of monthly transactions
• Partner with operations to enhance Salesforce functionality and implement automation to improve process efficiency
• Learn and follow documented Accounting Team Processes; support Team Leads and the Accounting Manager in maintaining training materials to keep information up to date
• Perform other duties as assigned

Requirements

• B.S. Degree in Business (Accounting or Finance preferred)
• Minimum two to five years as a corporate staff accountant
• Experience using ERP systems and report functionality
• Advanced proficiency utilizing Excel to develop and maintain complex models

Required Skills

• General understanding of accounting principles and financial reporting
• Knowledge of the relationship between project financials and the General Ledger (Revenue, Accounts Receivable, Accounts Payable, Unbilled Receivables, Cash accounts, etc.)
• Understanding of project accounting concepts: project funding, contract billing, revenue recognition, and project lifecycle management
• Strong reconciliation and analytical skills with the ability to research and resolve financial variances
• Exceptional proficiency with MS Office products, including MS Word, MS Excel, MS Project, and MS PowerPoint
• Word skills: work with large documents containing tables, TOC, styles, and track changes
• Excel skills: create/modify charts, filter data, and use functions across multiple worksheets
• Detail-oriented, with critical thinking skills
• Proven organizational skills
• Ability to manage multiple tasks simultaneously with accuracy and within assigned timelines
• Excellent oral and written communication skills with the ability to collaborate with colleagues and customers
• Experience working in a fast-paced, results-driven organization
• Ability to meet tight deadlines
• Ability to adhere to organizational values

Preferred Qualifications

• Not specified

Compensation & Benefits

Salary Range (National - US)

• $75,000—$85,000 USD

The actual salary may vary based on job-related factors such as professional background, training, work experience, location, business needs, market demand, and competitive market practices. In some circumstances, the actual salary could fall outside this expected range. The salary range is subject to change.

Benefits

• Company-paid Life, Short-Term, and Long-Term Disability Insurance
• Medical, Dental & Vision insurance
• FSA, DCARE, and Commuter Benefits
• Supplemental Life, Hospital, Critical Illness and Legal Insurance
• Health Savings Account
• 401(k) Retirement Plan (employer matching benefit)
• Paid Time Off (Rollover Option) and holidays
• As-needed sick time
• Tuition Reimbursement
• Team social activities
• Employee recognition
• Employee referral program
• Paid parental leave and bereavement

Location

National (US)