Project Controls Specialist

Overview

This role supports the Project Controls group with a concentration on billing administration and project financial closeout. Responsibilities include project setup and documentation, budget management, billing accuracy, and proactive follow-up on receivables.

Responsibilities

• Perform project setup, SO creation, and PO booking in NetSuite
• Manage project budgets, including exception reviews, true-ups, and WIP support
• Own customer billing activities, including credits and invoice accuracy
• Manage Completed Not Closed projects and monitor closeout readiness
• Review AR aging and drive resolution proactively
• Perform other position duties as requested

Requirements

• 3+ years of administrative experience supporting project teams required
• 1+ year of informal leadership, mentorship, and peer support required
• High School diploma or equivalent required
• Proficient knowledge of Microsoft Office and billing systems
• Ability to align with the organization’s mission, vision, and values
• Strong customer-centric approach
• Strong work ethic with an “All-In” attitude
• Ability to adapt to diverse team members
• Ability to perform in a fast-paced/high-volume environment
• Excellent verbal and written communication skills
• High level of time management, accountability, attention to detail, and prioritization
• Ability to stay organized, problem-solve, and be solution-oriented
• Self-motivated, goal-oriented, and driven to accomplish department goals
• Data-driven and continuous improvement mindset
• Commitment to safety expectations (ZERO—being safe 100% of the time is the expectation)

Preferred Qualifications

• Construction industry experience preferred

Work Environment

• Routine use of standard office equipment such as laptops, copiers, and cell phones
• Environmentally controlled office setting

Compensation & Benefits

• Pay between $25 and $35/hr, based on the candidate’s skillset and experience

Equal Opportunity / Hiring Process

• Equal opportunity employer
• Candidates must complete a selection assessment and pre-employment drug screen