Remote Payroll Specialist

Overview

This role is responsible for managing multi-state payroll processing for a distributed workforce. You will own key parts of the full payroll cycle, ensuring accuracy, compliance, and clear communication with employees and managers.

Responsibilities

• Process biweekly and semimonthly payroll for a multi-state, distributed workforce
• Calculate wages, overtime, deductions, garnishments, and bonuses accurately
• Maintain compliance with federal, state, and local payroll tax regulations
• Reconcile payroll data and resolve discrepancies before each pay cycle
• Register and maintain state tax accounts as the workforce expands into new states
• Respond to employee inquiries regarding pay, deductions, and tax withholdings
• Partner with HR and Finance to ensure accurate new hire, termination, and status changes
• Prepare and file payroll tax reports and year-end documents including W-2s
• Audit payroll records regularly to ensure data integrity across systems
• Support internal and external payroll audits with organized documentation

Requirements

• 3 or more years of experience processing multi-state payroll
• Strong working knowledge of federal and state payroll tax regulations
• Experience with payroll systems such as ADP, Workday, or Paylocity
• High degree of accuracy and attention to detail under deadline pressure
• Solid understanding of wage and hour laws including FLSA
• Proficiency in Excel for reconciliation and reporting
• Strong written and verbal communication skills
• Ability to handle sensitive employee data with discretion

Preferred Qualifications

• FPC or CPP certification is a plus

Compensation & Benefits

• Salary range: $52,000 - $64,000 per year (based on experience and qualifications)
• Medical, dental, and vision insurance
• 401k with company match
• Paid time off and paid holidays
• Fully remote position with flexible scheduling
• Home office stipend for remote equipment
• Paid parental leave
• Employee assistance program
• Professional development and certification support
• Life and disability insurance

Location

Remote