Senior Collections Specialist

Overview

This remote role manages customer collections activity and supports the timely resolution of outstanding accounts receivable balances. The position partners with customers and internal teams to drive collection results while maintaining professional, productive relationships and a high level of customer trust.

Because the role supports customers and accounts across multiple entities and currencies, success requires strong attention to detail, comfort working in a complex operating environment, and the ability to manage competing priorities with accuracy and professionalism.

Responsibilities

Collections Management and Customer Outreach

• Contact customers regarding outstanding balances and drive timely payment resolution
• Maintain accurate and up-to-date records of collection efforts, customer commitments, disputes, and follow-up actions
• Balance strong collection practices with a professional, solutions-oriented customer experience
• Escalate risk accounts, recurring payment issues, or unresolved disputes as appropriate

Payments, Refunds, and Account Reconciliation

• Process customer payments and refunds accurately and in a timely manner
• Reconcile account discrepancies when internal records do not match customer records
• Partner with internal stakeholders to research and resolve unapplied cash, short payments, disputed balances, credits, and other account issues
• Process write-offs or account adjustments as approved and needed

Account Maintenance and Billing Support

• Maintain customer account records to ensure contacts, terms, billing requirements, and related data are current and accurate
• Upload invoices and supporting documentation to customer portals as required
• Support accounts across multiple legal entities and currencies, ensuring accurate handling of account activity and customer communications
• Help ensure account documentation and internal records are complete, organized, and audit-ready

Cross-Functional Partnership and Operational Support

• Partner with Accounts Receivable, billing, customer-facing teams, and other internal stakeholders to resolve issues that impact collections
• Communicate clearly and professionally in both verbal and written formats with internal and external customers
• Identify trends, recurring issues, or process gaps and raise recommendations for improvement
• Other responsibilities as assigned

Requirements

• High school diploma or equivalent required
• 5-8+ years of collections, accounts receivable, or related accounting experience required
• Experience managing customer collections activity, payment processing, refunds, and account reconciliation
• Strong written and verbal communication skills, with the ability to build credibility, maintain professionalism, and represent the organization in customer-facing interactions
• Demonstrated ability to navigate difficult conversations, manage conflict constructively, and balance firmness on collections with a positive customer experience
• Strong negotiation, follow-up, and problem-solving skills, with the ability to influence payment outcomes and drive resolution
• Strong customer service mindset and sound judgment in handling sensitive account issues, escalations, and competing priorities
• Ability to work independently while managing multiple priorities with accuracy, organization, and attention to detail
• Experience maintaining customer account records, billing requirements, and portal submissions
• Strong systems proficiency, including experience working in ERP, accounting, billing, or receivables platforms, with the ability to research account activity, reconcile discrepancies, track collection status, and maintain accurate customer and transaction records
• Strong Excel skills, including the ability to organize data, analyze account detail, identify variances, and support collections and reconciliation activities efficiently
• Strong documentation skills and the ability to maintain clear, accurate notes on customer communications, commitments, disputes, and next steps

Preferred Qualifications

• Experience working with customers, accounts, or transactions across multiple currencies and/or legal entities strongly preferred

Compensation & Benefits

• Fully remote work, with flexibility to work from anywhere in the continental U.S. (unless otherwise noted)
• Subsidized healthcare plans, including orthodontic coverage, with an HSA option that includes employer matching
• Company-paid disability and life insurance, with the option to enhance coverage through voluntary plans
• Robust Paid Time Off, including Flex PTO for salaried roles, paid parental leave, company holidays, and paid volunteer service time
• Retirement savings with employer match, vesting every pay period
• Flexible Spending Accounts for healthcare and dependent care
• Optional supplemental coverages, such as accident, hospital, and critical illness insurance, identity theft and credit monitoring, and legal protection services
• Recognition and tangible rewards for achievements, celebrating both individual and team success

Location and Work Schedule

• Remote role open to candidates currently located in the United States and able to work without sponsorship
• Requires a suitable space that provides a private and quiet workplace
• Work hours must significantly overlap with the business day of customers and teams in the southern hemisphere (example: 10:00 a.m. – 7:00 p.m. EST), with flexibility across U.S. time zones; schedules may vary based on location and business needs

Physical Requirements

• Perform tasks in a home office environment with frequent virtual meetings, communications, and interruptions, requiring effective time management and prioritization
• Prolonged sitting with sustained visual focus on digital screens, requiring the ability to interact at a typical working distance
• Frequent use of keyboard and mouse, involving repetitive hand movements and fine motor skills for typing, navigating, and handling materials
• Occasionally adjust position or move within the workspace to reach, retrieve, or access items, involving bending, twisting, or reaching, and occasionally lifting or carrying items weighing up to 10 pounds
• Travel requirements: Minimal (less than 10%)