Senior Payroll Accountant

Overview

A growing print and print technology organization is seeking a Senior Payroll Accountant to join their Finance team. This fully remote role involves serving as the critical link between payroll and accounting, ensuring payroll transactions are accurately recorded in the general ledger and payroll-related accounts are reconciled each pay period and during month-end close.

Responsibilities

• Prepare and post payroll-related journal entries, including wages, taxes, benefits, garnishments, and accrued payroll liabilities.
• Reconcile payroll-related general ledger accounts such as payroll clearing, accrued PTO, employer tax liabilities, benefits payable, retirement withholdings, and intercompany allocations.
• Collaborate with Payroll and Finance teams to resolve discrepancies between payroll system output and general ledger postings.
• Review payroll register data prior to posting to ensure accurate coding by department and cost center.
• Support month-end and year-end close activities, including payroll accruals for unpaid wages and bonuses.
• Assist with W-2 reconciliations, payroll tax filings, state withholding and unemployment notices, 1099 reporting, census filings, and payroll-related audits.
• Prepare documentation and supporting schedules for financial, workers' compensation, and 401(k) audits.
• Maintain documentation and internal controls related to payroll accounting processes.
• Establish and maintain state registrations for withholding, unemployment, and local payroll taxes.
• Research and resolve variances between payroll reports and financial statements.
• Collaborate with HR and Payroll on new earnings codes, benefit changes, system updates, and general ledger mapping.
• Track and manage state unclaimed property reporting.
• Create new general ledger mappings and system configurations to support acquisitions.
• Prepare ad hoc financial reporting and labor cost analysis for Finance leadership.
• Participate in payroll accounting projects and continuous process improvements.

Required Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field, or equivalent professional experience.
• Five to ten years of accounting experience with direct payroll accounting, reconciliations, and payroll tax preparation.
• Experience working with payroll systems, preferably ADP Workforce Now, and ERP/general ledger systems.
• Strong understanding of debits, credits, accrual accounting, and general ledger reconciliations.
• Advanced Microsoft Excel skills.
• Exceptional attention to detail with strong analytical and problem-solving abilities.
• Excellent communication and organizational skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy.

Preferred Qualifications

• CPA designation or progress toward CPA certification.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to lift up to 15 pounds occasionally.

Location

This is a fully remote position.