Senior Payroll Specialist, Taxes & Special Projects

Overview

This role serves as the organization’s lead expert in payroll tax compliance and reporting, with full responsibility for ensuring accurate, timely filing of federal, state, and local payroll taxes. The position also includes managing tax calculations, resolving complex inquiries from employees and regulatory agencies, and supporting tax-related special projects.

Responsibilities

• Oversee payroll tax filing activities, ensuring accurate and timely submission of federal, state, and local tax returns based on filing requirements.
• Manage payroll tax systems and software, implementing updates and enhancements while staying current on system changes and industry trends.
• Maintain and validate tax data (rates, frequencies, and form inputs) to ensure accurate calculations, filings, and payments.
• Calculate and apply adjustments, deductions, credits, and applicable fees based on return complexity and processing requirements.
• Monitor and track filing activities using internal tools and spreadsheets to meet deadlines and special considerations.
• Research and respond to tax correspondence, resolving issues and addressing inquiries from clients, employees, and regulatory agencies.
• Support and execute special projects as assigned by the Vice President of HR Operations.
• Support client onboarding and expansion by assisting with tax registrations and agency setup in new jurisdictions; partner with stakeholders to resolve payroll tax and system-related issues.
• Stay current on changes in tax laws, payroll regulations, and compliance requirements to maintain ongoing accuracy.
• Other projects and duties as assigned.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of payroll tax experience.
• Required experience with:
  • ADP SmartCompliance
  • ADP Registration Services
  • iReports
  • Late Original Filing
  • PQA
• Strong communication and writing skills, with the ability to work effectively across departments and with external agencies.
• Demonstrated ability to build partnerships with internal and external stakeholders.
• Proficiency in Microsoft Office and experience with payroll or tax systems.
• Exceptional attention to detail and accuracy.
• Strong analytical skills, including the ability to interpret data and resolve complex issues.
• Self-directed and able to work independently in a fast-paced environment.
• Commitment to fostering an inclusive workplace.

Preferred Qualifications

• CPP Certification.

Compensation & Benefits

• Salary Range: $60,000 - $70,000
• Estimated pay range factors include pay class, experience, background, and geographic location of the clinic.
• Benefit offerings include:
  • Annual paid Charity Day
  • 100% employer paid medical health insurance premium option available
  • Dental and Vision insurance
  • 401(k) with company match
  • Generous PTO and paid holidays
  • Ongoing professional development

Benefits and eligibility depend on employment status and pay class (full-time, part-time, or PRN). Specific details will be provided during the hiring process.

Location

Remote (Must Reside in the United States)