Senior Payroll Tax & Compliance Specialist

Overview

This position is for a Senior Payroll Tax & Compliance Specialist responsible for supporting payroll tax, audit requests, status reporting, special projects, and other assigned duties.

The role serves as a subject matter expert for U.S. and Canadian payroll tax compliance and reports to the Employee Experience, Tax and Compliance Manager.

Responsibilities

• Serve as the primary payroll tax subject matter expert for multi-state U.S. and Canadian payroll operations, ensuring ongoing compliance with federal, state, local, and provincial tax regulations.
• Independently research, analyze, and resolve complex payroll tax issues, agency inquiries, and notices from the IRS, state and local tax authorities, CRA, and provincial agencies.
• Lead payroll tax compliance activities related to employee hires, transfers, and organizational changes, ensuring accurate tax withholding and reporting setup.
• Communicate with federal, state, local, and Canadian tax agencies to resolve escalated tax matters and compliance issues.
• Conduct detailed audits and reviews of employee tax configurations, payroll tax withholdings, and system setups to identify and mitigate compliance risks.
• Oversee payroll tax adjustments, amendments, and corrections, including complex W-2/W-2c processing and employee tax record remediation.
• Perform advanced analysis, reconciliations, and research to support payroll tax audits, regulatory examinations, and compliance initiatives.
• Review and validate quarterly and annual payroll tax filings, including Forms 941, 940, W-2, W-2c, T4, and other required U.S. and Canadian tax reporting.
• Provide expertise in Canadian payroll tax compliance, including CPP, EI, EHT, federal and provincial tax requirements, and year-end reporting obligations.
• Review state unemployment insurance rate notices, assess impacts, and coordinate implementation with payroll vendors and internal stakeholders.
• Evaluate and oversee new tax account registrations, jurisdictional filing requirements, and agency account maintenance activities.
• Partner with payroll vendors, HR, Finance, and external agencies to resolve complex tax matters and ensure accurate payroll tax reporting and remittance.
• Support internal and external audits by providing technical guidance, documentation, and analysis related to payroll tax compliance.
• Identify opportunities to improve payroll tax processes, controls, and compliance procedures to drive operational efficiencies and reduce risk.
• Other duties as assigned.

Required Qualifications

• High School Diploma with 5+ years of progressive payroll experience in a multi-state environment, including payroll tax compliance
• UKGPro payroll experience
• Strong attention to detail, deadline oriented, with excellent communication skills
• Ability to assess appropriately when to escalate employee or system issues
• Outcome driven mindset with complete focus on accuracy and timely processing
• Organized and focused to drive results, improve processes, manage complex escalations, and meet operational deadlines
• Strong ability to work as a team, with focus on collaboration and developing business relations that drive high employee satisfaction, with the ability to work independently to complete tasks
• Experience with MS Excel, Pivot Tables, VLOOKLUP’s, and complex formulas
• Knowledge of Federal, state, and local tax regulations, including Canada
• Ability to identify gaps in controls and processes

Compensation & Benefits

• Pay Range: $52,000.00 - $94,000.00
• The pay range is a general guideline only and not a guarantee of compensation or salary. Additional factors considered may include responsibilities, education, experience, knowledge, skills, and abilities, internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
• Benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave, and Retirement.

Remote

Remote work is available.

Posting Details

• Original posting date: September 9, 2026
• For U.S. Positions: While subject to change based on business needs, the organization reasonably anticipates the job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date listed above.

Non-Discrimination

All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. The employer will also consider for employment qualified applicants with criminal histories consistent with relevant laws.