Sponsored Programs Finance Analyst I, Sponsored Programs Finance

Overview

This role provides accounting and analytical support to the Sponsored Programs Finance team. Responsibilities include managing a moderate sponsored projects portfolio and serving as the sponsored program financial contact for department administrators and principal investigators, as well as central research administration personnel, for monitoring, controlling, and reporting of grants and contracts.

The position includes daily analysis of accounts and regular communication with the research community, sponsors, and central research administration personnel. The role also supports fiscal management of grants and contracts in accordance with applicable policies and regulations.

Responsibilities

Grant Portfolio Management

• Perform all grant-related post-award functions for an assigned sponsored projects portfolio according to sponsor terms and conditions, including:
  • Award setup and updates
  • Budget and expense analysis
  • Monthly invoicing
  • Financial reporting
  • Re-budgeting
• Communicate with investigators and/or department administrators regarding post-award financial management of sponsored funds, including:
  • Spending vs. budget
  • Unbilled and billed amounts
  • Aged receivables/collection items
  • Unreconciled accounts
  • Deficits
• Meet regularly with department administrators and/or principal investigators to review account status.
• Complete grant closeout functions according to sponsor terms and hospital policy, including:
  • Reconciliation of the grant
  • Preparation and submission of financial reports
  • Final invoicing
  • Purchase order liquidations
  • Carryover of available funds
  • Accounts receivable (AR) follow-up
• As necessary, communicate with sponsors for problem resolution, outstanding receivables, budget adjustments, and information gathering.
• May assume assigned general department responsibilities, including (as assigned by the Manager, Research Finance):
  • Shared email inbox management
  • Accounts receivable management
  • Vendor invoices/uploads
  • Processing journal entries
  • Purchase order management
  • LOC draw preparation
  • Batch invoicing
  • Grant ending notifications
  • Managing submonitoring and payment of subinvoices for the institution
• Perform analysis and support for ad hoc projects as needed.
• Support internal and external sponsor audits by pulling together supporting documentation and coordinating with department staff to meet audit needs.

Reporting and Analysis

• Prepare periodic financial reports for internal stakeholders and external sponsors.
• Conduct variance analyses, identifying and addressing discrepancies.

Compliance and Oversight

• Ensure compliance with federal, state, and sponsor-specific regulations, including Uniform Guidance (2 CFR 200).
• Assist with internal and external sponsor audits by compiling supporting documentation and coordinating with department staff.

Support and Collaboration

• Provide guidance to principal investigators (PIs) on financial matters, including budget modifications and financial projections.
• Liaise with the Office of Sponsored Programs, Finance, and external sponsors.
• As necessary, communicate with sponsors for problem resolution, outstanding receivables, budget adjustments, and information gathering.

Ongoing Process Improvement

• Identify opportunities to enhance financial management and reporting processes.
• Stay current on hospital policies and federal and non-federal regulations, including:
  • OMB 2 CFR 200 (Uniform Guidance)
  • 45 CFR Appendix IX to Part 75
  • PHS grants policy statement
  • Other grantors awarding grants or contracts to the hospital

Requirements

• High School degree or GED required.
• BS/BA, preferably in Accounting, Finance, or Business.

Experience

• High School/GED: Minimum of 5 years of experience in grant management.
• BS/BA: 1–3 years of relevant work experience, preferably in an Accounting or Financial role.

Knowledge & Skills

• Strong computer skills, including comprehensive knowledge of Microsoft Office, particularly Excel.
• Strong interpersonal skills with high analytical ability and effective verbal and written communication.
• Strong deductive reasoning skills.
• Ability to work independently and as part of a team.
• Excellent customer service.
• Skilled at problem solving and conflict resolution.
• Strong oral and written communication skills.
• Ability to work in a fast-paced environment with strict deadlines, manage multiple priorities, and delegate where appropriate.

Compensation & Benefits

• Compensation range: $62,500.00–$91,000.00

Benefits include (as stated in the posting):

• Education reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career advancement/professional development opportunities
• Total compensation may also include benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, and paid time off

Location & Schedule

• Location: Boston, MA
• Schedule: 40 hours per week, Remote