Sr. Accounts Payable Specialist - Remote

Overview

The organization is seeking a Senior Accounts Payable Specialist to manage full-cycle accounts payable activities, including invoice processing, payment processing, and vendor management, supporting the accuracy and timeliness of U.S. Hospitality’s global payables function.

This role applies working knowledge of GAAP, internal controls, and ERP systems to resolve a variety of accounts payable transactions with increasing independence. The position involves partnering with internal departments and external vendors to address discrepancies, ensure proper documentation, and maintain compliance with company policies.

Responsibilities

Invoice Processing & Payment Operations Support

• Ensure vendor invoices are processed accurately and paid on time in accordance with company policies, payment terms, and internal controls.
• Complete weekly payment runs by receiving, processing, verifying, and reconciling invoices using knowledge of expense accounts and departments.
• Analyze vendor invoices, payment requests, and supporting documentation for accuracy, compliance, and proper authorization; resolve discrepancies and recommend corrective actions.
• Process and code employee expense reports, auditing transactions for alignment with company policies.
• Process company credit card transactions, ensuring appropriate supporting documentation and general ledger coding.
• Monitor accounts payable mailboxes and ensure inquiries are routed, tracked, and resolved with appropriate urgency.
• Generate weekly payment reports detailing accounts payable status.
• Support and collaborate with accounts payable professionals, including onsite and offshore team members, to ensure consistent and timely execution of department priorities.
• Support compliance with accounts payable processes, including W-9 collection, sales tax, and year-end 1099 issuance.
• Participate in special projects as assigned.
• Perform other duties as assigned.

Month-End Reporting

• Participate in the month-end close process for multiple business units, ensuring timely recognition and accurate cutoff of accounts payable transactions.
• Prepare accounts payable journal entries, ensure accurate general ledger coding, and support the monthly close process.

Requirements

• At least two years of experience in an accounts payable role.
• A bachelor’s degree; an associate’s degree in Business or Finance with prior accounts payable experience will also be considered.

Preferred Qualifications

• Familiarity with month-end close processes and accrual accounting.
• Experience with NetSuite.
• Strong understanding of year-end 1099 processes and W-9 compliance.
• Ability to work independently and collaboratively, with demonstrated follow-through on commitments.
• Ability to manage multiple priorities and deliver timely, high-quality results.
• High degree of business acumen, discretion, and professionalism.

Compensation & Benefits

• Remote flexibility: Work remotely from anywhere in the United States.

Location

Remote (U.S.)