Sr. Payroll Specialist

Overview

This role involves Senior Payroll Specialist responsibilities supporting day-to-day payroll operations. The position processes payroll accurately and timely, answers employee payroll questions, runs standard payroll reports, and assists with payroll audits, reporting, and documentation. Work includes paycheck calculations, deductions, tax withholdings, garnishments, and timekeeping review while ensuring compliance with company policies and federal, state, and local regulations.

Note: Due to exposure to PHI sensitive data, this role is considered high risk.

Responsibilities

• Process payroll accurately in accordance with established deadlines and procedures.
• Balance earnings and deductions to control totals and resolve out-of-balance conditions.
• Maintain complete and accurate payroll files while ensuring confidentiality of timekeeping and payroll information.
• Audit and analyze payroll and related reports (including registers and other standard reports) to identify issues or errors.
• Create and prepare standard payroll reports and ad-hoc reports.
• Research and resolve payroll issues as they arise; identify errors and fully execute corrections.
• Research multi-state payroll tax compliance issues, including interfacing with third-party payroll tax filing services and/or agencies.
• Research and correct payroll errors, including balance adjustments and manual check processing for over/under payments.
• Process off-cycles, termination pay, direct deposit reversals, stop payments, and other payroll adjustments.
• Process wage garnishments, child support, and tax levies according to established standards (multiple states, with knowledge of state and federal handling).
• Set up, maintain, and administer the timekeeping system.
• Develop techniques to improve efficiency and accuracy of payroll processes and procedures; create and maintain documentation of the payroll process.
• Handle payroll-related customer inquiries accurately and within a set service level agreement.
• Collaborate, coordinate, and communicate across disciplines, departments, and levels within the organization.
• Support quarter-end and year-end tax balancing and processing.
• Conduct root cause analysis to determine the cause of system/processing errors and develop recommendations to prevent future errors.
• Ensure compliance with HIPAA regulations and requirements.
• Adhere to internal control procedures and processes related to payroll.

Requirements

• Minimum of five (5) years of progressive experience in payroll processing, including experience supporting payroll operations, payroll taxes, and employee payroll inquiries.
• Bachelor’s degree preferred.
• Experience with federal, state, and local/city payroll taxes.
• Multi-state payroll experience and wage garnishment experience.
• Knowledge of labor laws pertaining to payroll.
• Knowledge of internal control procedures and processes related to payroll.
• Intermediate Excel skills: Pivot Tables, VLOOKUP.
• Attention to detail.
• Strong customer service, communication (written, verbal, and listening), interpersonal, analytical, organization, and problem resolution skills.
• Ability to take ownership of issues and see them through from beginning to end.
• Ability to use software, hardware, and peripherals related to job responsibilities, including MS Office.
• Ability to perform arithmetic calculations.
• Ability to adjust/alter workflow to meet deadlines.
• Ability to process complex verbal and written instructions and translate them into logical problem-solving steps.
• Ability to multitask, prioritize, adapt, and meet deadlines within a time-sensitive environment.
• Ability to work in a team as well as independently.
• Ability to maintain the highest level of confidentiality.
• Ability to interact with internal and external contacts to exchange or obtain information.
• Ability to solve moderately complex problems, gather and analyze information skillfully, and implement root cause analysis.
• Must be able to work in a standard office environment, requiring sitting and viewing monitors for extended periods, and operating standard office equipment such as a keyboard, copier, and telephone.

Preferred Qualifications

• ADP EV6 and Enterprise E*time experience.
• Required licensures, professional certifications, and/or Board certifications as applicable (CPP preferred).

Compensation & Benefits

• Salary range: $25-$30 an hour.
• Specific offers take into account a candidate’s education, experience and skills, as well as the candidate’s work location and internal equity.
• Health insurance, 401k, and bonus opportunity.

Additional Benefits (As Offered)

• Medical, dental, and vision coverage
• Life and disability coverage
• 401(k) with company match
• Employee stock purchase plan
• Flexible spending accounts and health savings accounts
• Paid time off and company holidays
• Paid parental leave
• Mental health resources
• Tuition reimbursement
• Financial planning resources
• Professional development opportunities

Equal Opportunity

The organization is an Equal Opportunity Employer and complies with all applicable laws and regulations.