Staff Accountant

Overview

The Staff Accountant plays a key role in the accounting function, working closely with the VP of Finance and Accounting to maintain financial reports, records, and general ledger accounts. This position is central to accounts payable operations, cash management, balance sheet integrity, and vendor invoice auditing.

Responsibilities

• Accounts Payable:

  • Enter approved invoices into Sage Intacct with accurate details including invoice date, due date, vendor name, category, and division
  • Manage invoice approval workflow to ensure timely processing
  • Review outstanding and unpaid accounts payable with the VP of Finance; initiate ACH payments or identify checks to be issued
  • Assess W9 collection and file status for new vendors; add vendors to Sage Intacct with correct 1099 status and payment preferences
  • Audit vendor invoices against billing system costs using Pivot Tables and other tools to ensure accurate client billing
  • Generate reports from the billing system to support vendor invoice audits

• Cash Management & Bank Reconciliation:

  • Monitor prior-day and current-day bank activity to record ACH deposits against appropriate clients and invoices
  • Prepare month-end bank reconciliations
  • Communicate weekly cash balances to key stakeholders
  • Assist in building and maintaining detailed historical and forecast cash models

• General Ledger, Journal Entries & Month-End Close:

  • Maintain financial reports, records, and general ledger accounts
  • Manage balance sheet accounts and maintain supporting detail
  • Update Excel files detailing activity and balances in Sage Intacct, including prepaid expenses, accrued expenses, and fixed asset amortization
  • Prepare account reconciliations and assist with month-end close to validate revenue and cost recognition
  • Prepare and post journal entries as needed, including prepaid amortization, print/postage cost amortization, fixed asset depreciation, and intangible asset and goodwill depreciation

• Audit & General Support:

  • Assist with the annual financial audit
  • Support other accounting and finance projects as needed
  • Experience processing payroll is a plus

Requirements

• Proficiency in Sage Intacct and Microsoft Office Suite, with advanced Excel skills (Pivot Tables, reconciliations, modeling)
• Strong numeracy and analytical skills with attention to detail and accuracy
• Ability to manage multiple projects and deadlines independently in a remote work environment
• Excellent oral, written, and interpersonal communication skills
• Strong time management and organizational skills
• Ability to learn and navigate multiple technology platforms
• Effective remote work skills including proactive communication and self-management

Qualifications

• Bachelor’s degree in Finance or Accounting preferred
• Minimum 2+ years of related accounting experience

Location

Remote work environment

Equal Opportunity

The employer is an equal opportunity organization. No phone calls or unscheduled visits to the office, please.