Accounting Associate

Overview

This role performs a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in meeting monthly, quarterly, and annual reporting deadlines. Responsibilities include administering finance-related programs on a daily basis, including accounts payable, accounts receivable, expense reports, and billing.

Responsibilities

• Accounts Receivable

  • Prepare and submit customer invoices
  • Code and post payments
  • Prepare and coordinate deposit activities
  • Reconcile related bank and other accounts
  • Monitor customer accounts for nonpayment or delayed payment

• Accounts Payable

  • Verify and process invoices
  • Prepare payments for signature
  • Sort, code, and enter accounts payable data
  • Analyze discrepancies and unpaid invoices
  • Maintain vendor files

• General Accounting / Finance Support

  • Update, verify, and maintain accounting journals, ledgers, and other financial records
  • Assist with month, quarter, and year-end reporting procedures
  • Research backup and accounting data to resolve discrepancies
  • Reconcile department and traveler PCards to the bank statement
  • Research and resolve discrepancies

• Collections and Billing Communications

  • Compose and mail routine collection correspondence
  • Communicate with customers to obtain payment resolution
  • Collect on accounts and assist with preparing delinquent accounts for collection agency submission
  • Process credit card payments for outstanding invoices via RBS

• Policy Administration

  • Apply company-specific policies for billing and customer payment terms, including:
    • Maintaining a final bill spreadsheet monthly to write off bad debt before reaching 90 days
    • Updating the system according to remaining payment terms
    • Processing monthly billing and customer statements per each customer’s contractual terms
    • Maintaining billing system segments regarding instructions and the subscription database

• Travel/Business Expense Administration

  • Administer travel/business expense program activities to ensure travel reimbursements and prompt payment of company-related credit cards
  • Conduct periodic travel and expense report training sessions

• Annual Programs

  • Complete annual programs such as unclaimed funds reporting to the state
  • Prepare 1099 forms (federal information return) to report various types of income

• Additional Support

  • Provide clerical support to the department
  • Assist with special projects and tasks as requested
  • Act as backup for other department team members during vacations and other absences

Requirements

• High school diploma or GED equivalent is required.
• At least 3 years of experience in an administrative/accounting support capacity, including exposure to a wide range of general accounting, bookkeeping, and clerical duties to support senior staff and management in meeting monthly, quarterly, and annual reporting deadlines.

Skills and Abilities

• Self-motivated with the ability to work proactively
• Excellent verbal and written communication skills
• Detail-oriented and highly organized
• Comfortable working in a collaborative, team-oriented environment
• Strong interpersonal and customer service skills; ability to build effective working relationships within the team and across external stakeholders
• Ability to manage multiple projects and deadlines simultaneously

Compensation & Benefits

Not specified in the provided job description.

Location

Not specified in the provided job description.