Overview
A Shared Service Centers (SSC) Finance team is seeking an Accounting Specialist to perform day-to-day financial activities supporting assigned units, departments, and centers. This role involves working closely with the SSC Finance Manager and/or Director to provide accurate financial support, ensure efficient transaction processing, and deliver excellent client service.
Responsibilities
Purchasing and Resource Management (60%)
- Process payments and purchase requisitions through university financial systems, ensuring appropriate account and funding allocation.
- Develop unit processes to verify funding sources and resource availability for purchases.
- Audit and review procurement card purchases for compliance with University, Endowment, and KUCR accounting systems.
- Manage travel reimbursements, reviewing travel requests for compliance with laws and regulations, and process payments accordingly.
- Maintain knowledge of university purchasing, bid procedures, contracts, and federal regulations to ensure appropriate purchases.
- Process accounts receivable transactions.
- Collaborate with the Finance Manager to resolve billing errors, invoice issues, and statement discrepancies.
- Verify scholarship recipients, process posting forms to Financial Aid and Scholarship, and provide data and reports to department leadership upon request.
Fiscal Operations Monitoring (30%)
- Participate in daily fiscal operations to ensure compliance with University, Endowment, and KUCR accounting principles and policies.
- Monitor posted expenses and process cost transfers as needed; identify discrepancies and report to supervisors and department leadership.
- Assist the Finance Manager in informing and supporting Directors/Chairs regarding operational needs and budgetary impacts.
- Provide financial information to assist in annual operating budget development.
- Prepare non-standard reports and statements as requested.
- Gather data and prepare budgetary, statistical, reconciliation, and other reports for leadership and SSC management.
- Monitor accounts receivable, revenues, and expenses as necessary.
- Escalate questions appropriately to the SSC Finance Manager and department leadership.
Other SSC Responsibilities (10%)
- Coordinate with central finance on interpretation and communication of finance policies, procedures, and programs.
- Review and recommend changes to department and SSC procedures to ensure policy compliance; prepare and update procedural manuals and instructional materials.
- Serve as a resource to department staff and faculty regarding policy compliance.
- Participate in department meetings and events to maintain knowledge of the department and relationships with faculty and staff.
- Attend meetings, training sessions, and professional development workshops to stay current on relevant policies and procedures.
- Perform other duties as assigned.
Requirements
- Bachelor's degree in finance, accounting, business administration, or related field OR High School Diploma/GED with four (4) years of relevant experience.
- Proficiency with PC/Windows environment including MS Word and MS Excel.
- Excellent written communication skills and strong attention to detail.
Preferred Qualifications
- Experience with financial ERP systems such as Oracle Financials (FITC), Concur, Maximo, or Central Square (OneSolution).
- Experience with fund accounting.
- Demonstrated analytical and problem-solving skills.
- Experience creating informational and training materials through various media (web, social media, brochures, manuals).
- Ability to work independently and collaboratively in a team environment.
- Experience managing multiple tasks and assignments in a deadline-driven environment.
Additional Information
- This position is fully remote, with most activities performed off-campus. Occasional in-person meetings, trainings, and team meetings are required.
- Due to state employment laws, candidates residing in California, Delaware, Idaho, and Minnesota are not eligible for this position.
Compensation
- Advertised salary: $42,000.00 annually.
Application Process
- Submit a cover letter addressing how you meet the required and preferred qualifications.
- Provide a resume.
- Include contact information for three professional references, including at least one current or previous supervisor.
- Complete the online application.
Incomplete applications will not be considered.
Important Dates
- Application review begins: Monday, July 6, 2026
- Anticipated start date: Sunday, July 19, 2026
Location
- Remote (with occasional in-person requirements)
- Candidates must reside outside California, Delaware, Idaho, and Minnesota due to employment restrictions.