Overview
A growing financial services organization is seeking an experienced Accounts Payable Specialist to manage the full accounts payable cycle, from invoice receipt through payment and reconciliation. This role involves ensuring accurate and timely vendor payments while maintaining compliance with internal controls and financial policies.
Responsibilities
- Process vendor invoices including coding, purchase order matching, approval workflows, and payment processing.
- Execute payments via ACH transfers, wire transfers, checks, and international payment methods.
- Review vendor statements regularly, investigate discrepancies, and resolve outstanding balances, duplicate payments, or unapplied credits.
- Coordinate scheduled payment runs ensuring proper approvals and accurate financial recording.
- Maintain accurate vendor records, onboard new suppliers, collect tax documentation, and verify banking information.
- Prepare and maintain W-9 documentation, assist with 1099 reporting, TIN verification, and respond to tax-related inquiries.
- Process invoices across multiple business entities applying appropriate currency, intercompany, and entity allocations.
- Monitor prepaid expenses and accounts payable accruals to support month-end and year-end closing activities.
- Reconcile accounts payable subledger balances with the general ledger monthly.
- Manage the Accounts Payable mailbox by responding promptly to vendor inquiries and internal requests.
- Review employee expense reimbursements for compliance with company policies.
- Administer corporate credit card accounts including issuance, monitoring, reconciliation, and maintenance.
- Prepare monthly expense reports and perform variance analysis to identify unusual spending trends.
- Review aging reports and proactively resolve outstanding liabilities and vendor account issues.
- Support internal and external audit requests by preparing schedules, reconciliations, and required financial documentation.
- Recommend process improvements to enhance efficiency, strengthen controls, and improve the accounts payable function.
Requirements
- Minimum of 2 years of full-cycle Accounts Payable experience.
- Experience in a fast-paced or rapidly growing organization preferred.
- Ability to manage high volumes of invoices accurately and meet deadlines.
- Experience with AP automation software such as Bill.com or similar platforms.
- Familiarity with employee expense management systems and corporate card administration.
- Working knowledge of cloud-based ERP systems such as NetSuite, Sage Intacct, Rillet, or comparable accounting software.
- Strong understanding of accounts payable processes and their impact on the general ledger.
- Advanced proficiency with Microsoft Excel and Google Sheets, including reconciliations and financial reporting.
- Knowledge of U.S. tax documentation requirements including W-9s, 1099 reporting, and basic sales/use tax principles.
- Excellent communication and interpersonal skills to collaborate across Finance, HR, Legal, and external vendors.
- Strong analytical thinking, problem-solving skills, and exceptional attention to detail.
Compensation & Benefits
- Competitive compensation based on qualifications, experience, technical skills, and overall fit.
- Opportunity to work remotely.
- Professional growth within a dynamic and expanding organization.
- Exposure to modern accounting systems and financial technologies.
- Supportive work culture focused on continuous improvement.
Location
Remote work opportunity available.