Staff Accountant

Overview

This Staff Accountant position supports day-to-day and period-end financial operations for the organization and its affiliated physician practice entities. The role covers core accounting functions, including accounts payable, cash management, general ledger accounting, bank and financial reconciliations, and audit support.

The position works closely with the Sr. Associate and CFAO, as well as cross-functional teams, to ensure accurate and timely creation and entry of financial transactions across multiple entities. Ideal candidates are detail-oriented, highly organized, self-directed, and comfortable in a fast-paced, entrepreneurial environment.

All duties must be performed in alignment with the organization’s mission, values, policies and procedures, and applicable laws and regulations.

Responsibilities

Core Accounting

• Perform routine general ledger accounting activities for the corporate entity and associated provider practices, including:
  • Prepare and post journal entries.
  • Create and maintain schedules supporting entries and ledger balances for items such as operating and capital leases, accruals, prepaids, and fixed assets, ensuring accuracy, completeness, and timeliness.
  • Assist with asset tracking across clinic locations in collaboration with practice managers, ensuring accurate tracking and accounting of balances.
• Provide supporting schedules and backup to auditors or banks as requested.
• Ensure monthly deadlines are met and balance sheet balances are reconciled to supporting schedules.
• Review monthly activities and reconciliations with the Sr. Associate and/or CFAO; resolve and/or explain variances.

Accounts Payable

• Perform accounts payable processes, including:
  • Validate vendor invoices to associated contractual terms, ensure approvals align with company policies, enter invoices timely, and code to the correct accounting period and GL accounts.
  • Manage the external vendor payment platform (Ramp) including vendor setup and maintenance, invoice approval rules, maintenance of payment accounts, and invoice entry and coding.
  • Prepare weekly or bi-weekly payables runs for review with the Sr. Associate and/or CFAO.
  • Oversee documentation and approvals for expenses paid on company credit cards; reconcile balances monthly.
  • Reconcile sub-ledger balances to GL and the external vendor payment platform monthly.
  • Manage creation and distribution of 1099s at year end.
  • Serve as the internal contact for vendor payment questions and the primary financial contact for vendors to respond to questions, resolve disputes, and negotiate/update terms.

Payroll, Benefits & Related Accounting

• Work with the Sr. Associate to perform bi-weekly payroll processing for a growing employee base of hourly and salaried employees, including:
  • Timecard administration, incentive payment calculations and administration, statutory and benefit deductions, state/local/federal tax issues, garnishments, employee absence and PTO tracking, etc.
• Support processing and reconciliation of 401(k) matches and other payroll-related benefits or deductions.
• Prepare documentation and reconciliations for payroll-related GL accounts.
• Reconcile benefits deductions to vendor invoices monthly.

Cash Management

• Ensure timely and accurate entry of daily cash transactions.
• Perform monthly bank reconciliations and ensure tie-outs between sub-ledger and GL balances.
• Support other cash management activities, including monitoring bank balances between entities, processing intercompany transfers, preparing wire and ACH payments, and managing positive pay activities.

Note: The organization reserves the right to change or assign other duties to this position.

Requirements

• Bachelor’s degree in Accounting will be prioritized; other equivalent education/work experience may be considered.
• Minimum of three (3) years of relevant accounting experience.
• Experience in physician practices or provider organizations and multi-entity environments strongly preferred.
• Proficient in Microsoft Excel.
• Vendor management and invoice processing experience in Ramp or Bill.com.
• Proficient in all core accounting modules of Sage Intacct or other common accounting systems.
• Previous payroll processing experience with ADP or other large HRIS/Payroll platforms.
• Demonstrated experience performing core accounting activities, including accounts payable/receivable, general ledger reconciliations, journal entries, and payroll processing.
• Experience supporting external audits.
• Experience in a start-up or high-growth environment and comfort operating with evolving processes and priorities strongly preferred.
• Excellent organizational skills and ability to prioritize and complete tasks quickly and efficiently.

Preferred Qualifications

• Experience in physician practices/provider organizations and multi-entity environments.
• Start-up/high-growth environment experience.

Compensation & Benefits

Not specified in the provided job description.

Location

Not specified in the provided job description.