Accounts Payable Analyst (Credit Card Transactions)

Overview

As the organization grows, the volume of company card transactions made by crews and teams increases each day. This remote role supports that process by owning credit card transaction review and reconciliation, while also assisting with core accounts payable work.

This role is remote, but candidates MUST BE here in Texas.

Responsibilities

• Daily receipt review (75+ per day): Review and approve credit card receipts; verify accuracy, business purpose, and policy compliance.
• Coding and processing: Code and process card transactions in Bill and accounting systems; ensure expenses are processed accurately and approved on a timely basis.
• Cardholder support: Respond to cardholder questions (e.g., card issues, missing receipts); follow up with cardholders and department managers for receipts, itemized details, coding clarifications, and dispute support.
• Monthly reconciliation: Reconcile monthly card statements against audited transaction records; investigate and resolve discrepancies, unauthorized charges, and duplicate billings with vendors or the card issuer.
• Accounts payable support: Process PO-based vendor invoices using three-way matching and enter them in Bill; respond to vendor questions and help reconcile vendor statements.
• Month-end close: Coordinate with AP to ensure credit card liabilities are recorded accurately before month-end close.
• Fraud prevention and policy: Enforce travel and expense policies; flag non-compliant spending or suspicious activity.
• Records management: Keep receipts, statements, and invoices organized and audit-ready.

Requirements

• Experience: 3–5 years of accounts payable experience, including strong hands-on credit card transaction experience.
• Systems: Hands-on experience with Bill (Bill.com), NetSuite and QuickBooks Online, or similar ERP systems.
• Excel: Intermediate Excel skills.
• Work style: Strong attention to detail; comfortable with repetitive, high-volume manual work.
• Communication: Patient, friendly communicator who can follow up firmly and politely with cardholders, managers, and vendors.
• Ownership: Takes ownership and works to clear the queue each day.
• Adaptability: Picks up new systems quickly.
• Remote readiness: Self-directed and reliable when working remotely.
• Home setup: Reliable high-speed internet and a dedicated, distraction-free workspace.

Preferred Qualifications

• 1–3 years of dedicated credit card or expense management experience.
• Experience with Divvy, Capital One, or other corporate card platforms.
• Familiarity with W-9 collection and 1099s.

Compensation & Benefits

• Health & Wellness: 100% company-paid medical coverage premiums for you and your family, including spouse or partner and children.
• Life Insurance: Company-paid group life insurance for every employee.
• Additional Coverage: Employee-paid dental, vision, short and long term disability, additional life, accident, illness, and hospital indemnity options available.
• 401(k): 4% matching (in addition to your contributions).
• Time Off: Flexible PTO.

Location

Remote role, but candidates MUST BE here in Texas.