Overview
This role involves directing and managing all aspects of the Accounts Payable department. Responsibilities include overseeing company-wide accounts payable processes, developing and enforcing policies and procedures, supervising and mentoring a team, and managing daily accounts payable operations.
Responsibilities
- Supervise, manage, and mentor an Accounts Payable team of 4-6 associates.
- Collaborate with Purchasing Manager and Accounting personnel to ensure compliance with company-wide purchasing and procurement policies.
- Ensure accuracy of General Ledger (GL) and Cost Centers used in processing invoices.
- Maintain compliance with all Accounts Payable and Purchasing policies and procedures.
- Participate as a key member of the project team implementing automated Accounts Payable software, contributing to meetings, planning, and execution.
- Prioritize automation opportunities to improve processing efficiencies and lead solution implementation.
- Serve as primary contact for vendor inquiries and manage vendor relationships.
- Respond promptly to vendor inquiries regarding payments; review vendor aging reports monthly and follow up on delinquent invoices.
- Perform monthly vendor invoice and payment reconciliations.
- Manage weekly and monthly payment runs, reviewing payment files for accuracy and completeness.
- Maintain electronic, organized, and consistent filing systems to facilitate timely invoice processing and review.
- Manage vendor master files ensuring compliance with organizational policies, including exclusion checks and SAM reporting.
- Conduct periodic reviews of vendor master files and take necessary actions such as W9 record retention and vendor inactivation.
- Prepare and file annual 1099 filings with the IRS.
- Prepare and file annual unclaimed property filings with the states of Massachusetts and Connecticut.
- Perform ad hoc reporting and vendor analysis as required.
- Conduct month-end accrual analysis in coordination with the accounting department.
Knowledge and Skills
- Strong knowledge of accounts payable procedures and best practices.
- Leadership and mentorship abilities.
- Proficiency in Microsoft Excel.
- High attention to detail.
- Ability to meet monthly deadlines and work effectively in a fast-paced, high-volume environment.
- Ability to maintain professionalism and confidentiality.
- Strong collaboration skills with internal and external stakeholders.
Qualifications
- Minimum of five years' experience in accounts payable and purchasing functions.
- High school diploma or GED required; Bachelor's degree preferred.
- Ability to lift at least 25 pounds using proper lifting techniques.
- Ability to operate office equipment such as computers, calculators, copiers, and printers.
Physical Effort
- Ability to remain in a stationary position for extended periods.
Location
This position involves work in Massachusetts and Connecticut, including compliance filings specific to these states.
Equal Opportunity
The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.