Accounts Payable Specialist

Overview

The organization is seeking an Accounts Payable (AP) Specialist to manage and process company payables and ensure financial obligations are paid on time. This role supports strong vendor, supplier, and contractor relationships and helps maintain overall financial health.

This position is remote and reports to the Accounting Manager. No direct supervisory responsibilities.

Responsibilities

• Receive, review, and process invoices from vendors and suppliers
• Verify invoice accuracy and completeness, including matching invoices with purchase orders and receiving reports
• Monitor the AP inbox
• Prepare and process payment runs (checks, ACH, wire transfers, etc.) in accordance with company policies and vendor terms
• Set up new vendors for ACH
• Reconcile vendor statements to accounts payable records and resolve discrepancies
• Investigate and resolve issues related to unpaid or misapplied invoices
• Respond to vendor inquiries regarding payment status and invoice/payment discrepancies
• Maintain accurate, organized records of transactions, invoices, and payments
• Assist with internal reporting, including monthly AP aging reports and payment forecasting
• Ensure AP activities comply with applicable laws and company policies, including tax regulations and financial reporting standards
• Support month-end closing by ensuring payables are accurately recorded in the accounting system
• Assist in preparing 1099s for vendors
• Identify, suggest, and implement process improvements to improve efficiency and accuracy

Requirements

• Bachelor’s degree in Accounting, Finance, Business or related field
• Three or more years of related experience
• General Ledger and Accounts Payable experience
• Strong working knowledge of Microsoft Office Suite, especially Excel

Preferred Qualifications

• Microsoft Business Central experience
• Accounts payable experience in the commercial products industry

Compensation & Benefits

Pay Information

• Full-Time Salary Range: $39,000 - $71,000
• Actual compensation offered will be determined based on factors including relevant experience, skills, education, certifications, internal equity, business considerations, and geographic location where applicable.

Benefits (eligibility may vary)

• Health benefits: Medical, Dental, Vision
• Basic life with AD&D
• Short term disability
• Long term disability
• Ancillary (Voluntary life with AD&D, accident, critical illness, hospital, and pet)
• Spending accounts (HSA, FSA, and DCFSA)
• Paid time off
• Holidays
• 401(k) including company match
• Tuition reimbursement
• Leaves (Parental, maternity, and military)
• Annual discretionary bonus (for eligible roles)

Location

Remote