Overview
A fast-paced accounting team is seeking a detail-oriented and organized Accounts Payable Specialist. This role involves managing the full-cycle accounts payable process to ensure timely and accurate payment of vendor invoices while maintaining strong relationships with both internal teams and external vendors.
Responsibilities
- Process weekly accounts payable, including preparing payment packets and digitizing supporting documentation
- Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents
- Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing
- Enter vendor invoices into the accounting system and assign appropriate payment dates
- Code expenses to predefined general ledger (GL) accounts
- Track vendor payments and consolidate invoices into the payables module
- Follow up with vendors to obtain missing invoices and reduce uninvoiced purchase order balances
- Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders
- Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts
- Administer weekly check and ACH payment runs
- Print checks, match invoices, attach supporting documentation, and route for approval
- Maintain organized filing systems for invoices, payment records, and vendor documentation
- Distribute and reconcile petty cash while maintaining accurate records
- Support ad hoc projects and special requests as needed
- Identify and recommend accounts payable process improvements and best practices
Qualifications
- Minimum 2 years of accounts payable or general accounting experience
- Strong understanding of full-cycle accounts payable processes, including invoice matching and payment processing
- Experience working with purchase orders and handling high-volume invoice processing
- Familiarity with accounting systems and ERP platforms
- Proficiency in Microsoft Excel and general computer skills
- Strong attention to detail and accuracy
- Excellent organizational and time management skills
- Effective communication skills for interacting with vendors and internal teams
- Problem-solving mindset with the ability to handle discrepancies independently and collaboratively
Preferred Qualifications
- Experience in a high-volume, multi-location environment
- Exposure to automated accounts payable systems or invoice processing tools
- Demonstrated ability to improve processes or implement best practices within accounts payable
Location
This position is open to candidates who can work in the specified geographic area or meet the employer's location requirements.