Overview
This role involves managing vendor documentation, accounts payable processing, and financial reconciliations within the organization's financial systems. The position requires preparing payment batches, issuing year-end tax documents, verifying expense transactions, and maintaining accurate financial records. The role works closely with vendors, distribution personnel, staff, and the Controller.
The position is remote, preferably based in Colorado Springs, CO, or within the Mountain Time Zone. Candidates located anywhere in the contiguous United States are encouraged to apply.
Responsibilities
- Obtain vendor documentation including W-9 forms and bank account information for vendor setup.
- Mark transactions for 1099 inclusion as appropriate.
- Verify, analyze, and process all organizational accounts payable.
- Prepare and process weekly payment batches for multiple companies.
- Prepare and issue applicable year-end tax documents.
- Verify accuracy of Concur expense files and upload into the financial system.
- Prepare, complete, and issue inventory purchase orders as requested and approved.
- Complete monthly main cash account reconciliation and collaborate with the Controller to resolve discrepancies.
- Perform month-end general ledger account reconciliations as needed.
- Provide excellent customer service through timely and accurate communication with internal departments, constituents, donors, and vendors.
- Enter vouchers and invoices into the accounts payable system weekly; generate edit lists and backups for Controller review.
- Process payments accurately and timely; upload Positive Pay files to banking institutions.
- Match invoices to warehouse receiving transactions.
- Maintain documentation to ensure accessibility of financial information.
- Monitor accounts to ensure payments are current; resolve accounts payable issues.
- Promote ACH payment processing to reduce check mailings and improve vendor documentation accuracy.
- Perform quarterly vendor account reviews and prepare year-end 1099 documents.
- Manage and clear stale dated checks.
- Analyze and verify expense account coding for Concur transactions.
- Protect confidential organizational information.
- Perform other duties as assigned.
Requirements
Spiritual Qualifications
- Demonstrated acceptance of the organization's Statement of Faith without reservation.
- Strong, clear Christian testimony acknowledging Christ as Savior and commitment to discipleship.
- Desire for spiritual growth evidenced by prayer life, Bible study, and outreach.
- Mature, godly spirit and Christian role model in attitude, speech, and actions.
- Commitment to biblical standards for sexual conduct.
- Person of faith and prayer with broad acceptance in the evangelical Christian community.
- Strong knowledge and understanding of Scripture.
- Servant leadership qualities.
- Active participation in a local Bible-believing church.
Experience and Education
- Minimum of two years of accounts payable processing experience.
- Experience with Microsoft Dynamics GP and/or Oracle Fusion preferred.
- High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Business preferred.
- Basic computer and internet skills, including proficiency with web browsers, Microsoft Word, and Excel.
- Quick and accurate data entry skills.
- Strong problem-solving abilities.
- Detail-oriented, dependable, and organized with excellent time management.
- Ability to work independently and collaboratively across different employee levels.
- Strong service orientation and teachable spirit.
- Excellent verbal and written communication skills.
Physical Demands and Work Environment
- Professional remote work environment suitable for videoconferences and phone calls.
- Regularly required to walk, sit, use hands and fingers, talk, and hear.
- Frequent use of computers to process information.
- Ability to reach with hands and arms.
- Vision abilities include reading at close range and distinguishing colors and contrasts.
- Minimal noise level in the work environment.
- Ability to lift up to 10 pounds.
Accountability
- Reports to the Controller.
- Accountable to the agreed-upon job description and organizational policies.
- Responsible for meeting agreed-upon goals and timelines.
Compensation and Benefits
- Starting pay range: $22.00 to $23.50 per hour, based on experience, education, training, knowledge, skills, and equity considerations.
- Benefits options include HDHP and copay medical plans, dental, vision, health care and dependent care flexible spending accounts, health savings account, 403b retirement plan, and supplemental life and disability insurance.
- Additional benefits include vacation, sick leave, paid holidays, basic life insurance, basic accidental death and disability coverage, long-term disability, employee assistance plan, Christian school tuition benefit, and discretionary annual bonus.
Location
- Remote position performed from a home office anywhere in the contiguous United States.
- Preference for candidates located in Colorado Springs, CO, or within the Mountain Time Zone.