Overview
This role supports the day-to-day accounting operations by managing accounts payable (AP) and accounts receivable (AR) workflows. The position ensures bills, expenses, collections, and payment processes run smoothly, enabling the finance team to focus on higher-value priorities.
Responsibilities
- Manage the AP workflow, including vendor onboarding coordination, invoice intake, coding, routing, and approval queue management.
- Prepare approved payments and coordinate with the finance team member responsible for payment execution.
- Collaborate with the revenue team to issue invoices, monitor invoice aging, and follow up on overdue customer balances.
- Oversee the end-to-end employee expense workflow, ensuring submissions are documented, routed for approval, and posted accurately.
- Administer corporate card processes by ensuring cards and receipts are captured and reconciled.
- Maintain clean, audit-ready documentation and uphold confidentiality in all finance and vendor/customer interactions.
- Identify recurring issues and propose process improvements to reduce manual back-and-forth.
Success Milestones
- 30 days: Independently manage the AP queue and maintain organized weekly payment runs; ensure expenses are consistently routed and documented.
- 60 days: Establish AR cadence including invoicing and collections rhythm; maintain visibility on invoice aging and conduct reliable, professional overdue follow-ups.
- 90 days: Finance operations run smoothly without external day-to-day support; reduce chasing loops for approvals and receipts; maintain consistent, audit-ready documentation.
Requirements
- Minimum 3 years of experience in AP/AR, bookkeeping, or accounting operations.
- Experience working in a startup or high-ownership environment, comfortable with ambiguity and evolving priorities.
- Strong attention to detail and follow-through.
- Ability to collaborate cross-functionally to obtain approvals and receipts professionally.
- High integrity and discretion when handling sensitive financial information.
Preferred Qualifications
- Experience supporting payment operations, reimbursements, and/or customer collections processes.
Working Style
- Collaborate daily with the finance team to ensure timely approvals and payments.
- Provide clear written updates on pending items (approvals needed, overdue invoices, missing receipts) and completed tasks.
- Comfortable using modern finance tools including expense and corporate card platforms, invoicing systems, spreadsheets, and accounting software.
Compensation & Benefits
Details not provided.
Location
Details not provided.