Billing Coordinator - Austin, Dallas, Houston

Overview

This role is responsible for coordinating all aspects of billing for assigned attorneys and clients. Key tasks include interfacing with attorneys, reviewing, editing, and processing prebills, monitoring rates, preparing final invoices, maintaining records on client requests, and providing reports.

Responsibilities

Primary Duties:

• Review, edit, and process prebills; prepare final invoices for client transmittal.
• Review and monitor billing rates.
• Update daily, monthly, and quarterly reports; perform reconciliations and adjustments.
• Respond to client inquiries regarding billing.
• Maintain bill profiles according to client billing requirements and manage filing systems in line with firm policies.
• Disseminate information on special client time reporting and billing requirements.
• Assist assigned attorneys with miscellaneous billing matters.

Secondary Duties:

• Perform other duties as assigned.

Requirements

Education:

• High school diploma required.
• College degree preferred, especially with courses in Accounting and/or Finance.

Experience:

• Minimum of two years billing experience, preferably in a law firm or large professional services organization.

Technical Skills:

• Experience with Aderant or comparable accounting software.
• Proficient in Microsoft Office, including Word, Excel, and Outlook.
• Competent keyboarding skills and use of a 10-key calculator.

Attributes:

• Strong problem-solving skills with the ability to gather and analyze information effectively.
• Excellent customer service skills.
• Ability to plan and prioritize work efficiently.
• Detail-oriented with strong organizational skills.
• Adaptable to change.
• Ability to maintain confidentiality.

Working Conditions

• Position may be performed remotely within commuting distance to an office for occasional visits.
• May be subject to time pressures and dependent on input from others.
• Occasional overtime may be required.

Disclaimer

The above statements describe the general nature and level of work performed by individuals assigned to this role. They are not an exhaustive list of all duties, responsibilities, qualifications, and skills required. The employer reserves the right to revise or modify this job description at any time.