Billing Specialist

Overview

An international law firm with offices across the United States, Europe, Asia, and the Middle East is seeking a Billing Specialist. This role reports to the Billing Manager and Billing Supervisor and offers full remote work capabilities. Candidates must reside in one of the following states: California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut.

Responsibilities

• Prepare monthly prebills for distribution to attorneys
• Audit prebills to ensure proper rates and special arrangements are accurate; enter approved timekeepers in Aderant
• Revalue rates on prebills as needed
• Manage Bill Groups in Aderant to ensure client contact and currency accuracy
• Manage Bill Formats in Aderant to meet partner and client invoice requirements
• Edit, prepare, and review finalized monthly prebills for accuracy prior to posting
• Process and monitor the e-billing process, including managing new timekeeper/rate approvals, synchronizing Bill Distribution Methods in Aderant and BillBlast, and ensuring successful invoice submission
• Ensure supporting documents accompany invoices as per client requirements
• Research rejections, handle appeals, short pays, and client payment disputes promptly
• Verify daily new business memos and ensure correct input of information and special billing arrangements for assigned clients
• Communicate with attorneys and secretaries regarding billing questions or report requests related to billing or collections
• Handle incoming and outgoing accounting correspondence timely
• Prepare Accounts Receivable write-offs according to firm policy
• Meet monthly with partners to discuss Work In Progress (WIP) and Accounts Receivable (AR) inventory, informing them of potential issues and determining appropriate actions
• Monitor local monthly billable WIP and report status to management
• Assist cash receipts team in identifying payment allocations when instructions are missing or inaccurate
• Coordinate the annual rate setting process at the beginning of the year for assigned partners and clients
• Assist in transitioning matters handled by departing attorneys and determine inactive matters to facilitate closure where appropriate
• Assist with various time and billing reports as needed
• Perform other duties as assigned

Requirements

• Two-year degree required; four-year college degree preferred, ideally with specialization in accounting or finance
• Minimum of 2 years of law firm billing experience required
• Strong proficiency in Microsoft Office applications, including Word and Outlook
• Advanced proficiency in Microsoft Excel
• Excellent oral and written communication skills
• Ability to read, comprehend, and follow instructions
• Ability to work independently and collaboratively within a team
• Strong service orientation with the ability to establish and maintain effective working relationships with peers, management, and external partners
• Ability to use feedback to improve performance
• Problem identification and resolution skills
• Ability to manage multiple priorities and adapt to changing deadlines professionally
• Strong organizational skills and attention to detail
• Ability to handle stress related to deadlines
• Commitment to professional growth and development

Compensation & Benefits

• Anticipated base salary range in Washington, DC: $70,000 to $85,000, depending on location
• Actual salary will be based on factors including education, qualifications, relevant experience, certifications or licenses, job-related knowledge and skills, business needs, and work location
• Compensation package may include health and other insurance benefits, financial and other benefits (including 401(k) eligibility), discretionary bonuses, and various paid time off benefits

Location

Remote work is available; candidates must reside in California, Texas, Washington, DC, Maryland, Virginia, Pennsylvania, New York, New Jersey, Massachusetts, Illinois, or Connecticut.