Bookkeeper

Overview

A leading medical organization dedicated to providing exceptional healthcare services is seeking a part-time Bookkeeper / Accounts Receivable Assistant. This role is essential for maintaining accurate financial records, managing accounts receivable and payable, and supporting various administrative functions within the healthcare environment.

Responsibilities

• Manage and maintain accurate financial records using QuickBooks, including processing accounts receivable and payable transactions.
• Organize, complete, and track multiple expense reports to ensure timely reimbursements and cost management.
• Coordinate and support meetings by scheduling, setting up virtual or in-person spaces, arranging catering, and preparing presentation materials.
• Maintain and update informational databases, ensuring data accuracy and integrity.
• Produce professional documents such as letters, emails, memos, presentations, and reports.
• Facilitate communication and operational efficiency by interfacing with internal teams, external clients, vendors, and management.
• Assist with document management, including creating and updating contact lists within the database system.
• Provide administrative support for daily operations, including handling correspondence, organizing files, and managing schedules.
• Support cost control initiatives and assist with budget administration tasks as needed.
• Ensure compliance with company policies and procedures while maintaining confidentiality of sensitive information.
• Handle multiple tasks efficiently, demonstrating flexibility and adaptability in a fast-paced environment.

Requirements

• Minimum of 3 years of experience working with QuickBooks at all levels.
• At least 2 years of experience in Accounts Receivable and Accounts Payable bookkeeping.
• Proficiency in MS Office Suite (Word, PowerPoint, Excel) and Adobe Acrobat.
• Bilingual proficiency in English and Spanish is required.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Excellent verbal and written communication skills.
• Ability to work independently with minimal supervision and demonstrate initiative.
• Attention to detail, accuracy, and strong problem-solving skills.
• Basic financial knowledge related to cost control and budget management is preferred.
• Experience supporting administrative tasks such as meeting coordination, document production, and database management.
• Strong interpersonal skills with a customer service-oriented mindset.
• High level of tact, diplomacy, and confidentiality in handling sensitive information.

Preferred Skills and Experience

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Financial Analysis
• Data Entry
• Administrative Support

Compensation & Benefits

• Competitive pay at $18 per hour.
• Flexible part-time schedule to support work-life balance.
• Supportive work environment encouraging professional growth and development.
• Opportunities for skill enhancement through training and continuous learning.
• Exposure to the healthcare industry, providing valuable career advancement opportunities.

Location

This is a part-time position within a healthcare organization. Specific location details are not provided.