Controller

Overview

This position reports to the Chief Financial Officer and supervises the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and Rep Payee Manager positions. The role directs the financial activities of an agency with multiple cost centers using double-entry accrual accounting.

Responsibilities

• Manage the agency’s accounts, general ledger, and budgets.
• Oversee month-end processing and closing, including completion of the monthly Balance Sheet account analysis.
• Control ledgers, billings, disbursements, audits, balances, statements, and reports for payroll, supplies, equipment, and services.
• Handle tax reporting requirements, including Pennsylvania Sales Tax payments and reports.
• Prepare reports summarizing and forecasting income, expenses, and earnings based on past, present, and expected operations.
• Develop fiscal guidelines and policies to supplement Department of Human Services and County guidelines.
• Initiate decisions, commitments, and recommendations on fiscal matters.
• Advise directors, managers, supervisors, fiscal personnel, and information systems personnel on accounting technical matters.
• Supervise the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and Rep Payee Manager teams.
• Serve as primary backup to the Accountant, Payroll Administrator, and Rep Payee Manager duties when required.
• Represent the agency’s fiscal function at conferences, meetings, and seminars.
• Interact with independent auditors and support work related to audits as assigned.
• Coordinate audit activities with independent auditors; delegate audit tasks to fiscal staff, including verifying and uploading information and documentation to the auditor’s secure portal.
• Promote and adhere to relevant elements of the compliance program and exercise objective judgment and decisive thinking to comply with organizational and program policies, practices, procedures, and compliance/ethics/business practices.
• Comply with all applicable federal, state, and local laws and regulations, policies and procedures, and report concerns regarding compliance practices.
• Oversee financial reconciliation and reporting of employee benefit programs, including the 401(k) retirement plan, ensuring accurate accounting of employer contributions, employee payroll deductions, funding transactions, and related records.
• Coordinate the financial components of the annual ERISA retirement plan audit with Human Resources, external auditors, and plan service providers; support compliance with ERISA financial reporting, reconciliation, and internal control requirements, including timely identification and resolution of financial discrepancies.

Supervisory Responsibilities

• Directly supervises four (4) employees in the Accounting Department.
• Responsible for interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems in accordance with organizational policies and applicable laws.

Qualifications

Education and Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Approximately 5-7+ years of relevant experience in accounting, finance, financial controlling, or related discipline.
• Certified Public Accountant (CPA) preferred.
• Experience in non-profit human services preferred.

Language Skills

• Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees.

Mathematical Skills

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of algebra.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables where only limited standardization exists.
• Ability to interpret instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

• Knowledge of accounting software.
• Knowledge of database software.
• Knowledge of payroll systems.
• Proficiency with spreadsheet and word processing software.

Certificates, Licenses, Registrations

• None required.

Physical Demands

• Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Frequently required to stand and sit.
• Occasionally required to walk and reach with hands and arms.
• Must regularly lift and/or move up to 10 pounds; occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required include close vision and ability to adjust focus.

Work Environment

• Noise level is usually quiet.
• Ability to work remotely and perform the essential functions and requirements of the job.

Compensation & Benefits

• Salary range: $46.55 - $60.52 hourly

Location

• Canonsburg Office - Canonsburg, PA