Data Admin and Reconciliation Specialist

Overview

This role is part of the Meeting & Events team and supports post-event billing reconciliation, vendor coordination, and data administration for specified global markets or customer accounts. The position supports Meeting Planners with data administration tasks in internal and customer applications, including collecting, validating, updating, and delivering end-to-end processes. It also involves managing and reconciling data across various technology platforms.

The role focuses on proactive, responsive data administration and project reconciliation to help ensure processes run efficiently, reliably, and in line with agreed SLAs and KPIs.

Responsibilities

• Receive, review, cross-check, and analyze event budgets assigned via Meetings & Events’ internal Project Management tool (Meeting Central).
• Communicate with appropriate departments to clarify requests and obtain supporting documentation in line with the process checklist.
• Review and complete event close-out processes in accordance with policy guidelines, including data integrity, aging, and SLA compliance.
• Assess, analyze, and enter data from one source to another, using manual duplication or a macro.
• Reconcile all meeting and event spend.
• Track budget items; identify errors and missing invoices for follow-up with suppliers/vendors.
• Support continuous alignment with M&E policies and turnaround time, working closely with Meeting Planners.
• Help resolve issues and reconciliation errors to ensure event closures are completed on time.

Requirements

• B. Com or other graduate.
• Minimum 3–5 years of work experience in one or more of the following areas: data entry, financial reconciliations, P2P operations, or Account Receivables Management (preferred).
• Strong communication and directive skills in English (spoken and written) to support global teams and potentially clients and suppliers.
• Customer service excellence.
• Reasonable proficiency in MS Office productivity tools, such as Excel.
• Willingness to work virtually.
• Willingness to work EMEA shifts.

Preferred Qualifications

• Experience working in the Event Management industry.

Compensation & Benefits

Flexible benefits are tailored to each country and start the day you do, including:

• Health and welfare insurance plans
• Retirement programs
• Parental leave
• Adoption assistance
• Wellbeing resources for you and your immediate family

Additional benefits include:

• Travel perks (choice of deals each week from major travel providers on flights, hotels, cruises, and car rentals)
• Access to a learning platform with over 20,000 courses, leadership courses, and new job openings available to internal candidates first
• Inclusion-focused engagement through global INclusion Groups

Location

India

Equal Opportunity

All applicants will receive equal consideration for employment without regard to age, sex, gender (and characteristics related to sex and gender), pregnancy (and related medical conditions), race, color, citizenship, religion, disability, or any other class or characteristic protected by law.