Influencer Billing Specialist

Overview

This role involves supporting influencer billing and payment operations for an advertising, media, or marketing agency client.

• Location: Philadelphia, PA (remote, but local for as-needed meetings)
• Compensation: $80,000–$100,000 DOE

Responsibilities

• Manage payments for influencers, agencies, and campaigns.
• Approve budgets and balances before processing payments.
• Track purchase orders from launch through reconciliation.
• Use the vendor management system to enter influencer and agency billing data.
• Validate contracts, invoices, W-9s, and other payment documentation.
• Confirm that deliverables, fees, and invoices align before authorizing payment.
• Process payments to influencers or talent agencies according to contract terms.
• Resolve rejected invoices, documentation issues, payment delays, duplicates, and billing discrepancies.
• Reconcile spending against approved budgets, forecasts, and payments.
• Create reporting on outstanding invoices, payments, and budget risks.
• Maintain confidentiality and ensure billing accuracy.
• Recommend improvements to billing workflows.
• Monitor billing activity for discrepancies and ensure processes align with internal policies and agreements.
• Set up and maintain vendor profiles in the accounting system.
• Maintain organized records for all jobs to streamline future audits.

Requirements

• Bachelor’s degree in Finance, Accounting, or Business Administration required.
• Experience working in an advertising, media, or marketing agency required.
• Advanced Excel skills, including formulas, data formatting, and organization.
• Proficient in accounting and billing software.
• Strong communication skills and ability to build rapport with internal teams and external vendors.
• Strong time-management skills.

Compensation & Benefits

• Salary: $80,000–$100,000 DOE