Manager of Trust Commercial Real Estate & Unique Assets

Overview

This hands-on role involves administering and overseeing non-traditional assets held in trust accounts, with valuation support, risk monitoring, and fiduciary stewardship. Approximately 70% of the workload focuses on commercial real estate assets, while the remaining 30% supports other unique and illiquid assets, including private business interests, partnerships, loans, private investments, mineral interests, intellectual property, and related asset types.

The position reports to the Chief Investment Officer (CIO) and requires strong organization, documentation management, and analytical skills.

Responsibilities

• Asset ownership review, documentation, and fiduciary control

  • Verify assets are properly titled or assigned to the trust/trustee and maintain evidence of the trustee’s authority to hold and administer each asset.
  • Review ownership and governing documents; identify missing title, valuation, tax, insurance, consent, or supporting documentation and escalate material gaps.
  • Monitor transfer restrictions, buy-sell provisions, liens, pledges, guarantees, and other ownership limitations; coordinate legal review when needed.

• Unique asset administration and reporting

  • Maintain the Trust Unique Asset Register, individual asset files, ownership records, checklists, schedules, and supporting documentation; follow up on missing items and keep records current.
  • Complete recurring administrative work, including tracking valuations, insurance, property taxes, leases, operating and capital requirements, capital calls, distributions, payments, maturities, filings, renewals, and material events (coordinating with internal teams and third parties as needed).
  • Reconcile asset records with trust accounting and maintain fair-market-value support, income/distribution information, debt/liability data, and capital commitments for trustee, tax, accounting, and annual-review needs.

• Asset-specific oversight

  • Commercial real estate (~70%)
    • Maintain comprehensive property and ownership records.
    • Oversee third-party property managers, brokers, leasing agents, consultants, and other real estate professionals engaged on behalf of trust-owned properties.
    • Review and monitor operating performance, occupancy, budgets, cash flow, valuations, insurance coverage, property taxes, capital projects, environmental matters, and significant property-related events.
    • Review reports including occupancy, insurance, property taxes, property-management agreements, budgets, operating performance, cash flow, valuations, capital improvements, environmental matters, and material property events.
  • LLC/private company interests
    • Maintain governing and ownership records.
    • Track ownership, capital accounts and calls, distributions, voting rights, cap tables, financial reporting, and material changes.
  • Loans/promissory notes
    • Maintain loan files and track balances, payments, maturity, defaults, collateral, guaranties, modifications, assignments, security documents, mortgages/deeds of trust, and UCC filings where applicable.
  • Other unique and alternative assets
    • Maintain appropriate ownership, valuation, and administrative records for non-traded securities, private investments, mineral interests, intellectual property, and other illiquid assets.
    • Track liquidity restrictions, capital calls, distributions, financial reporting, and material events as applicable.

• Fiduciary risk management and asset monitoring

  • Identify and monitor legal, financial, operational, liquidity, valuation, insurance, and concentration risks across assigned assets.
  • Escalate material issues, covenant breaches, significant asset events, litigation matters, or documentation deficiencies to trust leadership and appropriate advisors.
  • Ensure asset administration practices support fiduciary obligations, trust objectives, and regulatory expectations.
  • Recommend corrective actions and process improvements to reduce risk and enhance oversight.

Core Deliverables & Success Measures

• Asset records are maintained accurately and remain audit ready.
• Valuation, insurance, tax, and compliance requirements are tracked and completed on a timely basis.
• Material risks and issues are identified early and appropriately escalated.
• Trustees receive reliable, organized information to support fiduciary decision-making.
• External professional relationships are effectively coordinated and managed.

Requirements

• 5+ years of substantive commercial real estate experience or unique asset experience, preferably in one or more of the following: asset management, property management, commercial lending, real estate investment, family office, fiduciary services, or a related field.
  • Experience overseeing multiple commercial properties and working with third-party property managers and real estate professionals is strongly preferred.
• Strong understanding of commercial real estate fundamentals, and ability to apply disciplined oversight to other privately held, illiquid, and alternative assets.
• Experience reviewing property-level and entity-level financial statements, leases, ownership and loan documentation, valuations, and other due-diligence materials, and working with attorneys, CPAs, trustees, appraisers, brokers, lenders, investment professionals, and asset/property managers.
• Demonstrated ability to organize and manage complex asset information, exercise sound professional judgement, maintain accurate documentation, analyze financial and operational information, and handle highly confidential matters with discretion.

Preferred Qualifications

• Bachelor’s degree in finance, accounting, business, real estate, or a related field.
• Trust administration or family office experience.
• Exposure to private investments, LLC/partnership administration, private lending, asset valuation, or other unique assets.
• Knowledge of fiduciary accounting and taxation.
• CCIM (Certified Commercial Investment Member) or CPM (Certified Property Manager).
• CTFA, CFP, CPA, CFA, JD, LEED AP, or other relevant real estate, fiduciary, financial, or legal designation.

Personal Qualifications

• Commitment to professionalism, compassion, integrity, and diligence.
• Highly organized, detail-oriented, and accountable.
• Proactive, curious, and committed to continuous improvement.
• Collaborative team player who relates in a courteous and helpful manner to co-workers, clients, and vendors.
• Adaptable and willing to learn new systems, tools, and methods.

Location

Pacific Northwest (role is based in the Pacific Northwest).