Manager of Trust Commercial Real Estate & Unique Assets

Overview

This is a hands-on asset management and administration role supporting non-traditional assets held in trust accounts. Approximately 70% of the workload is dedicated to commercial real estate assets, with the remaining 30% focused on other unique and illiquid assets.

The position reports to the Chief Investment Officer and involves fiduciary stewardship, valuation support, risk monitoring, and maintaining complete and accurate asset documentation and records.

Responsibilities

• Asset ownership review, documentation, and fiduciary control

  • Verify assets are properly titled or assigned to the trust/trustee and maintain evidence of the trustee’s authority to hold and administer each asset.
  • Review key ownership and governing documents; identify missing title, valuation, tax, insurance, consent, or supporting documentation and escalate material gaps.
  • Monitor transfer restrictions, buy-sell provisions, liens, pledges, guarantees, and other ownership limitations; coordinate legal review when needed.

• Unique asset administration and reporting

  • Maintain a Trust Unique Asset Register, individual asset files, ownership records, checklists, schedules, and supporting documentation; follow up on missing items and keep records current.
  • Complete recurring administrative tracking, including valuations, insurance, property taxes, leases, operating and capital requirements, capital calls, distributions, payments, maturities, filings, renewals, and material events, coordinating with internal teams and third parties as needed.
  • Reconcile asset records with trust accounting and maintain fair-market-value support, income/distribution information, debt/liability data, and capital commitments for trustee, tax, accounting, and annual-review needs.

• Asset-specific oversight

  • Commercial real estate (approximately 70% of the portfolio/workload)
    • Maintain comprehensive property and ownership records and oversee third-party property managers, brokers, leasing agents, consultants, and other real estate professionals engaged on behalf of trust-owned properties.
    • Review and monitor operating performance, occupancy, budgets, cash flow, valuations, insurance coverage, property taxes, capital projects, environmental matters, and significant property-related events.
    • Review reports including occupancy, insurance, property taxes, property-management agreements, budgets, operating performance, cash flow, valuations, capital improvements, environmental matters, and material property events.
  • LLC/private company interests
    • Maintain governing and ownership records and track ownership, capital accounts and calls, distributions, voting rights, cap tables, financial reporting, and material changes.
  • Loans/promissory notes
    • Maintain loan files and track balances, payments, maturity, defaults, collateral, guaranties, modifications, assignments, security documents, mortgages/deeds of trust, and UCC filings where applicable.
  • Other unique and alternative assets
    • Maintain appropriate ownership, valuation, and administrative records for non-traded securities, private investments, mineral interests, intellectual property, and other illiquid assets.
    • Track liquidity restrictions, capital calls, distributions, financial reporting, and material events as applicable.

• Fiduciary risk management and asset monitoring

  • Identify and monitor legal, financial, operational, liquidity, valuation, insurance, and concentration risks across assigned assets.
  • Escalate material issues, covenant breaches, significant asset events, litigation matters, or documentation deficiencies to trust leadership and appropriate advisors.
  • Ensure asset administration practices support fiduciary obligations, trust objectives, and regulatory expectations.
  • Recommend corrective actions and process improvements to reduce risk and enhance oversight.

Core Deliverables & Success Measures

• Asset records are maintained accurately and remain audit ready.
• Valuation, insurance, tax, and compliance requirements are tracked and completed on a timely basis.
• Material risks and issues are identified early and appropriately escalated.
• Trustees receive reliable, organized information to support fiduciary decision-making.
• External professional relationships are effectively coordinated and managed.

Requirements

• 5+ years of substantive commercial real estate experience or unique asset experience, preferably in asset management, property management, commercial lending, real estate investment, family office, fiduciary services, or a related field.
  • Experience overseeing multiple commercial properties and working with third-party property managers and real estate professionals is strongly preferred.
• Strong understanding of commercial real estate fundamentals, with the ability to apply disciplined oversight to privately held, illiquid, and alternative assets.
• Experience reviewing property-level and entity-level financial statements, leases, ownership and loan documentation, valuations, and other due-diligence materials, and working with attorneys, CPAs, trustees, appraisers, brokers, lenders, investment professionals, and asset/property managers.
• Demonstrated ability to organize and manage complex asset information, exercise sound professional judgment, maintain accurate documentation, analyze financial and operational information, and handle highly confidential matters with discretion.

Preferred Qualifications

• Bachelor’s degree in finance, accounting, business, real estate, or a related field.
• Trust administration or family office experience.
• Exposure to private investments, LLC/partnership administration, private lending, asset valuation, or other unique assets.
• Knowledge of fiduciary accounting and taxation.
• CCIM (Certified Commercial Investment Member) or CPM (Certified Property Manager).
• CTFA, CFP, CPA, CFA, JD, LEED AP, or other relevant real estate, fiduciary, financial, or legal designation.

Personal Qualifications

• Commitment to professionalism, compassion, integrity, and diligence.
• Highly organized, detail-oriented, and accountable.
• Proactive, curious, and committed to continuous improvement.
• Collaborative team player with courteous, helpful communication to co-workers, clients, and vendors.
• Adaptable and willing to learn new systems, tools, and methods.

Compensation & Benefits

• Full Time (Exempt)

Location

• Pacific Northwest