Payroll Administrator (Remote)

Overview

Payroll Administrator (Remote Position)

Location: Chicago, Illinois; Houston, Texas; or Maitland, Florida

This role is part of the Payroll Team within Shared Services and supports remote payroll operations. Work schedule is based on Central and Eastern Time Zones (CST/EST).

Responsibilities

• Track voluntary deductions for 1200+ employees
• Track W2 healthcare costs for a self-insured insurance plan
• Track missed deductions for employees on leave
• Coordinate with 3rd-party benefit and 401(k) administrators
• Review reports from 3rd-party administrators for new enrollments, terminations, and changes
• Update employee deductions in ADP and tracking spreadsheets
• Upload bi-weekly payroll deduction files to 3rd-party benefit and 401(k) administrators
• Reconcile insurance invoices, process payments, and send paperwork to accounting
• Process garnishments
• Create payroll journal entries
• Prepare month-end reports
• Perform end-to-end payroll processing for 2 entities; approximately 250 employees

Requirements

• Minimum 5 years multi-state payroll experience
• Knowledge of State and Local Payroll Laws
• Ability to maintain confidential information
• Accurate data entry skills and strong attention to detail
• Work well in a team environment
• Must have reliable internet services

Preferred Qualifications

• Accounting experience
• ADP experience
• Deltek Vantagepoint experience
• FPC or CPP
• Advanced Excel skills, including Pivot Tables and XLOOKUP/VLOOKUP, with understanding of macros

Compensation & Benefits

• Salary range: $65,000 to $80,000
• Actual compensation determined based on skill set, experience, certifications, and geographic location; compensation may vary by location due to differences in the cost of labor.
• Full-time benefits include health insurance, vacation time, and 401(k) retirement benefits.