Program Project Specialist 2

Overview

This position directly supports the financial functions for Equipment Services (EQS) and reports to the EQS Business Manager. Responsibilities include assisting with monthly Vehicle Lease payments, processing tow invoices, managing TPT Tax, auction data, and fleet fixed asset management, as well as contributing to ongoing complex financial projects and activities.

This position may offer the ability to work remotely within Arizona, based upon the department’s business needs and continual meeting of expected performance measures. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Responsibilities

• Perform direct purchasing activities against State/Agency contracts for EQS.
• Communicate with customers, suppliers, Procurement, and Accounts Payable to help pay invoices and resolve issues.
• Process and manage Vehicle Lease payment purchase orders and invoices.
• Track state fleet purchasing for ADOT and State Fleet.
• Initiate and track State Fleet transfers related to expansion fleet purchasing.
• Process and manage monthly fleet auction reporting and verification of initial funding for fleet purchases.
• Coordinate auction payment transfers to proper recipients.
• Coordinate with fixed assets on removal of auctioned fleet.
• Generate spreadsheets, compile information, and prepare/update reports.
• Process and manage expenditure corrections.
• Process and manage Fuel purchase orders and invoices.
• Responsible for bulk fuel estimates for purchase orders and the processing of 100 invoices monthly ($10,000,000 Fuel and $3,500,000 Repair) expenses.
• Verify and process state fleet towing invoices for payment processing and reporting accuracy.

Requirements

• Minimum of 3 years of experience in budget, contracts, purchasing, and/or accounting or closely related field.
• Driving or use of a vehicle is an essential function of the job.
  • Maintain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
  • The driver’s license must be current, unexpired, and neither revoked nor suspended.
  • Employees driving on State business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training.
  • Employees operating a personally owned vehicle on State business must maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).
• All newly hired State employees must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Knowledge, Skills, and Abilities (KSAs)

Knowledge of:

• Budgeting principles and fiscal management strategic planning methods, including research and compiling findings.
• Computer applications and software.
• Working knowledge of the Procurement Code and its application to requisitioning goods and/or services.
• State processes related to purchase orders, purchase requests, budgets, invoices, and procurement.
• Microsoft Office (Access, Excel, PowerPoint, and Word) and Google Workspace.

Skill in:

• Oral and written communication techniques.
• Research, complex analysis, strategic planning, problem solving, and conflict resolution.
• Proficiency in “business math” (reading and analyzing).
• Professional-level interpersonal skills.
• Interpersonal communication to establish and maintain effective business relationships internally and externally.
• Organizational management and problem solving.

Ability to:

• Employ advanced problem-solving skills.
• Apply rules and regulations fairly and consistently.
• Seek creative alternatives and formulate solutions.
• Adapt to changing conditions.
• Develop organizational capabilities and integrate strategic objectives.
• Communicate clearly, remain calm and professional in stressful situations.
• Inspire cooperation and confidence and create a trusting environment.

Preferred Qualifications

• No additional selective preferences listed beyond the required experience.

Compensation & Benefits

• Salary: $53,079 - $63,079
• Anticipated Salary: $58,079.84
• Grade: 19

Benefits package includes:

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave (up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child) (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Remote work is available as a management option (not an employee entitlement or right). An agency may terminate a remote work agreement at its discretion.

Retirement:

• Mandatory participation in the Arizona Retirement System (ASRS) is required.

Location

Equipment Services Administration
2225 S. 22nd Ave.
Phoenix, AZ 85009

Posting Details

• Closing Date: 10/20/2026