Temporary Payroll Specialist II

Overview

This role processes and audits accurate and timely payroll for multiple pay groups under direct supervision, following organizational policies and local, state, and federal guidelines to ensure accurate payroll and on-time payment. You will maintain payroll records that support accurate compensation and may evaluate and recommend improvements to streamline processes and enhance automation.

Responsibilities

• Answer employee and management questions regarding paychecks and other payroll-related matters (including written and phone inquiries).
• Respond to telephone and written inquiries from staff and faculty about payroll questions.
• Audit all payroll reports for each pay group to ensure accurate and timely payroll.
• Audit prepared on-demand checks, including lost checks, separations, retro compensation changes, and retro timesheet corrections prior to settlement.
• Maintain accurate records of exception checks issued within the department and designated pay group.
• Perform retroactive compensation changes.
• Ensure garnishments are administered correctly.
• Ensure direct deposit returns and garnishment refunds are processed correctly.
• Coordinate with managers and HR regarding separation check timelines and delivery processes.
• Provide separation checks within required timeframes to ensure compliance with applicable state and federal laws.
• Upload agency notices to ADP Smart Compliance and follow through to completion.
• Settle payrolls and on-demand checks and validate funding of payrolls in ADP Smart Compliance.
• Complete a full payroll process for all pay groups when needed.
• Other duties as assigned.

Requirements

Education & Experience

• Associate degree with an emphasis in Accounting, Finance, or Human Resources or its equivalent in related work preferred, or an equivalent combination of education and experience.
• 2-4 years of professional experience with emphasis on payroll or accounting/financial/accounts payable related duties, or office management duties preferred.

Technical / Functional Skills

• Required experience with Workday HCM, Payroll, Time Tracking, and ADP Smart Compliance.
• Working knowledge of principles and practices of accounting and payroll processing and the impact on general ledger within a large volume organization.
• Basic knowledge of mandates and other regulations related to payroll processing and labor law (preferred).
• Intermediate computer skills and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), including software programs for accounting and payroll processing (e.g., Workday HCM, Payroll Time Tracking, ADP Smart Compliance).

Competencies

• Ability to participate as an active team member and work toward common goals.
• Ability to influence, build effective relationships, and gain alignment with peers and functional/external partners.
• Accept personal accountability and proactively seek resolution.
• Develop new insights, question conventional approaches, and encourage new ideas and innovations.
• Strong interpersonal skills and the ability to communicate effectively with a diverse range of individuals (orally and in writing).
• Ability to work independently, foster a cooperative spirit, and manage multiple deadlines and frequently changing priorities.

Preferred Qualifications

• Basic knowledge of mandates and other regulations related to payroll processing and labor law.

Compensation & Benefits

• Hourly: $25.00 - $25.00
• Base pay is one component of the total rewards package, which includes comprehensive well-being benefits for you and your family.
• For full details about benefit plan offerings, refer to the employer’s benefits information.

Location

• Remote, USA
• Travel: Seldom required

Equal Opportunity

The employer is an equal opportunity employer and does not discriminate against any employee or applicant per applicable federal, state, and local laws.