Remote Accounts and Admin Executive

Overview

This role is for a Remote Accounts and Admin Executive with full-time employment. Work is scheduled Monday–Friday, 9:30 am–6:30 pm (SGT). The position is remote/work-from-home.

Compensation starts at IDR 8,500,000 per month.

Responsibilities

Transactional / Operational Finance

• Issue customer invoices from confirmed orders and coordinate order handoff with Order Management.
• Track deposits and balance payments against delivery milestones, and follow up on overdue payments.
• Record supplier bills and expense claims in QuickBooks, and prepare payment runs for Director approval.
• Keep bank reconciliations in QuickBooks up to date.
• Produce a monthly finance snapshot including AR ageing, AP outstanding, and cash position.

Statutory Compliance and Administration (Singapore)

• Own the compliance calendar and track statutory deadlines from preparation through submission.
• Prepare monthly CPF contributions for Director approval and submission.
• Compile quarterly GST (F5) workings and supporting schedules.
• Prepare corporate tax inputs (ECI, Form C-S/C) and supporting documents.
• Prepare and organize year-end files for the external accountant, and respond to their queries.
• Track and follow up on ACRA filings and other statutory submissions.
• Maintain finance records, vendor and contract records, and document control.

General Administration

• Order office and operational consumables (e.g., stationery, packaging materials, showroom supplies) and track spend against budget.
• Maintain a vehicle register covering servicing schedules, road tax, insurance, and inspection renewals, and send reminders ahead of due dates.
• Track renewals for subscriptions, licences, leases, and service contracts.
• Coordinate with vendors for office and showroom maintenance requests.
• Handle other ad-hoc administrative tasks as assigned by the Director.

Requirements

• Bachelor’s degree in Financial Management or any related field.
• More than 3 years of experience in full-cycle bookkeeping, accounting, or a related finance role.
• Hands-on experience using QuickBooks Online or other relevant accounting software.
• Proficiency using Google Workspace, including Google Sheets, Docs, Slides, and other productivity tools.
• Average to excellent communication skills (verbal and written) in English.

Preferred Qualifications

• Experience in accounts receivable, accounts payable, bank reconciliations, and financial reporting.

Compensation & Benefits

• Performance-based incentives.
• Long-term role with a clear development path for remote employees.

Location

• Remote (work from home)
• Schedule: Monday–Friday, 9:30 am–6:30 pm (SGT)