🏖️Senior Accountant - Job Code: 1793738082544

Overview

This role is for a Senior Accountant supporting month-end close, financial reporting, and accounts receivable/payable processes for clients and internal needs. The position is 40 hours/week, based on the CST time zone.

Monthly rate: $1800–2150

Responsibilities

General Ledger and Month-End Close

• Own the monthly close on an accrual basis under U.S. GAAP, with a target close of 10 business days or less within 6 months.
• Prepare and post journal entries and accruals (including unbilled revenue, payroll, and contract labor), as well as prepaids and deferrals.
• Reconcile all balance sheet accounts monthly, including: bank, credit card, loan and line of credit, AR, AP, payroll liabilities, fixed assets, and leases.
• Prepare the monthly financial package (P&L, balance sheet, cash flow) and flux analysis for the CFO.
• Maintain the chart of accounts, job and class coding, and fixed asset and lease schedules.
• Support year-end tax preparation, lender reporting, and any review or audit requests.

Accounts Receivable and Billing

• Build and issue customer invoices from timesheets, rate sheets, contracts, and change orders, including progress billing and retention.
• Match each invoice to customer PO numbers, contract terms, and billing rules before issuance.
• Manage AR aging, collections follow-up, and cash application; escalate past-due accounts early.
• Track contract value against amounts invoiced by project and flag under-billing or scope creep.
• Maintain customer vendor-portal registrations and billing requirements.

Accounts Payable

• Run AP intake, three-way match (PO, receipt or approval, invoice), coding to project and GL, and approval routing.
• Manage subcontractor and vendor setup, W-9s, certificates of insurance, and 1099 reporting.
• Prepare weekly payment runs aligned to the 13-week cash flow forecast for CFO approval and release.
• Process employee expense reimbursements and corporate card reconciliations.

AI and Automation

• Use AI tools (e.g., Claude, ChatGPT, Microsoft Copilot) to draft reconciliations, flux commentary, collection emails, and variance explanations, with human review of every output.
• Deploy AI-assisted AP capture: invoice data extraction, auto-coding suggestions, duplicate detection, and approval routing.
• Automate AR workflows: invoice generation from timesheet data, payment reminders, cash application matching, and aging alerts.
• Build and maintain repeatable prompts, templates, and checklists so automations are documented, reviewed, and auditable.
• Identify one process per quarter to automate, measure hours saved, and report results to the CFO.
• Protect data: ensure no customer, employee, or banking data is entered into tools that are not approved by the employer.

Controls and Process

• Maintain segregation of duties, approval thresholds, and audit trails across AR, AP, and payroll.
• Keep SOPs for AP, procurement, billing, and close current and train others on them.
• Support payroll accounting and reconciliation with the payroll platform.

Requirements

• Bachelor's degree in accounting or finance, or local equivalent.
• 6+ years of hands-on accounting experience, including 3+ years owning the full month-end close.
• Strong working knowledge of U.S. GAAP and accrual accounting, including:
  • Revenue recognition for service contracts (ASC 606)
  • Lease accounting (ASC 842)
• Advanced QuickBooks Online and Excel skills (lookups, pivot tables, reconciliation workbooks).

Preferred Qualifications

• CPA (U.S. or local designation), or progress toward it.
• Experience in professional services, engineering, construction, or project-based billing (T&M, progress billing, retention, change orders).
• Experience with AP and expense automation platforms (e.g., Bill.com, Ramp, Brex, Dext, Hubdoc).
• Experience with Rippling or similar payroll and HRIS platforms, and with ClickUp or similar project tools.
• Experience building automations with Power Automate, Zapier, or Make, or writing simple scripts.
• Experience in a growing company of $5M to $50M in revenue, or in a private equity-backed environment.
• Experience supporting lender reporting, covenant calculations, or an external audit or review.

Tools & Industry Experience

• QuickBooks Online
• MS Excel
• AP and expense automation platforms (e.g., Bill.com, Ramp, Brex, Dext, Hubdoc)
• Rippling (or similar payroll and HRIS platforms)
• ClickUp (or similar project management tools)
• Automation tools like Power Automate, Zapier, or Make (or writing simple scripts)

Compensation & Benefits

• Competitive salary (details provided as part of compensation package)
• 13th Month Pay
• 12 days of PTO
• 12 paid US holidays
• Maternity & Paternity Leave
• Comprehensive healthcare benefits
• Life insurance (included with full-time HMO plan)
• Mental health support (mental health consultations and wellness resources)
• Milestone gifts and birthday treats
• Team experiences (island getaways, virtual town halls, and regional meetups)

Location

• Time Zone: CST
• Schedule: 40 hours/week

Application Requirements (as part of submission)

Applicants must complete all items below before proceeding:

• Enter an English proficiency level (CEFR) in the application.
• Submit a resume that follows the required format and is in English.
• Provide a 1-minute introduction video (with working link) and grant permission for the employer to share the video on its platforms.