Senior Accounting Specialist

Overview

This role supports accounts payable and procurement processes, including invoice processing, general ledger reconciliation, timesheet review, labor journal maintenance, and participation in a new procurement system implementation. Responsibilities include serving as a liaison between accounting and the project team during system rollout and maintaining vendor master data to support accurate invoicing and timely payments.

Responsibilities

• Process vendor invoices in the accounts payable system, including three-way matching of PO, receipt, and invoice, approval routing, scheduled payment runs, and aging review
• Provide general accounting support, including preparing journal entries, performing account reconciliations, and supporting month-end and year-end close
• Prepare and review monthly general ledger account reconciliations, including balance sheet accounts, investigating variances, clearing reconciling items, and documenting audit-ready support
• Review semi-monthly timesheets for accuracy, completeness, and proper approval
• Maintain labor journals, ensuring labor costs are accurately recorded, allocated to the correct accounts, and charged in line with the contract period of performance (PoP)
• Participate in the implementation, configuration, testing, and user training of the new procurement system and document related processes
• Review and approve requisitions through system approval workflows, confirming funding availability, accuracy, and compliance with contract terms and FAR requirements
• Create, track, and monitor purchase orders in the system, verifying contract terms and approvals and reconciling PO balances against contract funding
• Serve as liaison between accounting and the project team during the new system implementation
• Maintain vendor master data and vendor relationships, including setup, status, and compliance documentation, to support timely delivery, accurate invoicing, and reliable payment
• Perform other duties and special projects as assigned

Requirements

• Experience processing vendor invoices, including three-way matching of PO, receipt, and invoice
• Experience supporting month-end and year-end close activities
• Experience preparing and reviewing general ledger reconciliations, investigating variances, and documenting audit-ready support
• Experience reviewing timesheets for accuracy, completeness, and proper approval
• Ability to maintain labor journals and ensure labor costs are recorded, allocated, and charged in line with the contract period of performance (PoP)
• Experience with procurement system approval workflows and requisition/purchase order monitoring
• Familiarity with vendor master data maintenance, including setup, status, and compliance documentation

Preferred Qualifications

• Experience with Zip or Ivalua