Senior Accounts Payable Officer

Overview

This role is a stand-alone Senior Accounts Payable Officer position reporting to the Financial Controller. The successful candidate will take ownership of the end-to-end accounts payable function, operate independently, ensure strong financial controls, drive process improvements, and serve as the subject matter expert for accounts payable activities across the business.

Responsibilities

• Own and manage the end-to-end Accounts Payable function, including timely and accurate processing of supplier invoices, payments, reconciliations, and related financial activities.
• Process supplier invoices through the AP automation platform, ensuring timely approvals and compliance with internal controls.
• Review and code non-purchase order invoices to the appropriate general ledger accounts and cost centres.
• Prepare and post monthly accrual journals for unreceived invoices and other AP-related accruals.
• Manage scheduled payment runs, ensuring accuracy, timeliness, and adherence to delegated authorities.
• Perform supplier statement reconciliations, including GRNI account reconciliations, and proactively resolve discrepancies.
• Review and process employee expense claims in accordance with company policies.
• Act as the primary Accounts Payable subject matter expert, providing guidance and support to stakeholders on AP processes, controls, and best practice.
• Lead ongoing optimisation of AP systems, automation, and workflows by identifying opportunities to improve efficiency, strengthen controls, and reduce manual processing through continuous improvement initiatives.
• Maintain the integrity of AP data and records, ensuring transactions are accurately recorded and supported by appropriate documentation.
• Build and maintain strong supplier relationships as the key point of contact for supplier queries, dispute resolution, and payment-related matters.
• Ensure compliance with relevant tax legislation, audit requirements, and company policies, while supporting month-end close activities and financial reporting requirements.
• Partner with Finance, IT, and operational teams to implement system enhancements, improve processes, and support broader business initiatives.
• Coach and guide stakeholders across the business, promoting best-practice Accounts Payable processes and driving accountability for procurement-to-payment controls.

Qualifications

• Extensive experience managing end-to-end Accounts Payable processes within a medium to large organisation.
• Demonstrated ability to operate autonomously and take ownership of outcomes in a stand-alone role.
• Strong experience with AP automation solutions and a proven track record of driving process improvements.
• FMCG industry knowledge, including prior experience in a fast-paced FMCG environment, with understanding of supplier dynamics, cost control, and operational urgency.
• AP automation experience, including hands-on experience with AP automation tools with OCR capabilities or similar platforms, and a strong understanding of automated invoice workflows.
• ERP proficiency, with working knowledge of Infor M3 ERP or similar enterprise systems, and confidence navigating financial modules and coding transactions.
• General ledger knowledge, including experience coding non-PO invoices to the general ledger, with solid grasp of cost centre and account structures (including understanding of GRNI account).
• Month-end process capability, including ability to prepare and post monthly accrual journals and support financial close activities.
• Strong Microsoft Office skills, including Excel (formulas, pivot tables, and data analysis) and working knowledge of Word and Outlook.
• Process improvement mindset with a continuous improvement approach and a track record of identifying and implementing automation or efficiency gains in AP processes.
• Analytical and detail-oriented approach, with strong attention to detail and problem-solving skills, and the ability to independently investigate and resolve discrepancies.
• Clear and professional communication skills for liaising with internal stakeholders and external suppliers.
• Collaborative attitude and willingness to support broader finance team goals.

Location

• Work-from-home
• Monday to Friday | 5:30 AM to 2:30 PM Manila Time
• Will follow AU holidays