Overview
This remote role supports the Accounts Payable function by facilitating vendor invoice processing and ensuring timely, accurate payments.
The Accounting team provides financial oversight of accounts receivable, purchasing, accounts payable, monthly financial statement preparation, payroll processing, and internal controls.
Responsibilities
- Accurately input invoices into the Certinia system and support timely and accurate processing of vendor payments.
- Review and conduct invoice audits to ensure accuracy and compliance, including identifying duplicate invoices, incorrect charges, sales tax errors, missing approvals, and other discrepancies.
- Ensure invoices are properly matched to purchase orders by verifying vendor information, quantities, pricing, and supporting documentation.
- Respond to vendors and internal stakeholders regarding invoice status, payment inquiries, discrepancies, documentation requirements, and other Accounts Payable-related questions.
- Provide account/vendor history to internal teams when necessary.
- Assist the AP team with 1099 reporting.
- Assist with developing, documenting, and maintaining Accounts Payable procedures and policies to improve efficiency, accuracy, and compliance.
- Review outstanding vendor monthly statements to ensure invoices have been received and processed; follow up with vendors regarding missing invoices or discrepancies.
- Assist with setting up vendors for electronic payments, including verifying required banking documentation and ensuring payment information is accurately maintained.
- Update invoice payment status in Certinia to accurately reflect invoices that have been paid.
- Assist with creating new vendors and maintaining existing vendor accounts to ensure accurate and up-to-date vendor information.
- Support month-end and year-end closing activities, including AP reconciliations, accruals, and outstanding invoice reviews.
- Perform other duties and special projects as assigned.
Requirements
- Associate’s degree in accounting, Business Administration, Finance, or a related field.
- Two years of experience required.
- Computer skills, including Excel and Microsoft Word are required.
- Ability to maintain confidentiality on sensitive issues.
- Strong oral and written communication to interface with all levels of employees.
Compensation & Benefits
- Salary range: $55,000 - $60,000. Final offer amounts and levels are determined by multiple factors, including experience, and may vary from the amounts listed above.
Benefits (for full-time employees):
- Medical, Dental and Vision insurance with prescription coverage
- Health Savings Account with contribution matching and Flexible Spending Accounts for medical and/or dependent care
- Paid sick leave
- Employee Assistance Program (EAP)
- 100% contribution towards basic life insurance, short-term and long-term disability
- Optional additional life insurance and dependent life insurance available
- 403(b) Retirement Savings Plan with company match
- Generous paid time off policy, with an increasing accrual rate schedule
- Paid holidays
- Standard 35-hour work week with flexible hours
- Remote, work from home opportunities
- Professional Learning and Development opportunities, including Leadership skills
Location
Remote (work from home).