Staff Accountant

Overview

A growing organization is seeking a Staff Accountant to manage day-to-day transactional accounting activities with a focus on accounts payable, cash and credit card transactions, payroll entries, and monthly balance sheet maintenance. This role supports the Accounting Manager by ensuring accurate financial records and contributing to the improvement of accounting processes in a dynamic environment.

Responsibilities

• Manage daily transactional accounting tasks including vendor bills, invoice processing, cash transactions, and corporate credit card transactions.
• Ensure accurate coding, posting, and classification of transactions in compliance with internal policies and GAAP.
• Review transaction activity for accuracy and completeness before month-end close.
• Serve as the primary accounting contact for transaction-level details, escalating issues as needed.
• Oversee the end-to-end accounts payable process, including vendor onboarding, setup, and maintenance with proper documentation and approvals.
• Act as the main accounting liaison for vendors and internal departments regarding invoices, coding, and payment timing.
• Support ongoing accounts payable process improvements in collaboration with department leaders.
• Prepare and post payroll journal entries, ensuring accurate recording of wages, taxes, and benefits.
• Review and process benefit-related vendor invoices in coordination with HR.
• Assist with payroll and benefits reconciliations and partner with HR to ensure consistency between payroll reports, benefit invoices, and accounting records.
• Prepare and maintain monthly journal entries for prepaid expenses, amortization, capitalized assets, fixed asset activity, accruals, and lease-related entries (lease accounting experience is a plus).
• Maintain supporting schedules and documentation for balance sheet accounts.
• Assist with monthly close activities, ensuring deadlines are met and balances are accurate.
• Identify and resolve reconciling items and process issues proactively.
• Coordinate payment timing with the Accounting Manager and FP&A team to support cash forecasting.
• Monitor upcoming disbursements and flag large or unusual payments.
• Ensure payments are executed accurately and according to approved schedules and cash availability.
• Collaborate with the Accounting Manager to improve, document, and standardize accounting and accounts payable processes.
• Adapt quickly to system changes, new tools, and evolving workflows.
• Work with FP&A and other stakeholders to align transactional activity with forecasts and reporting.
• Support audit requests and provide necessary documentation.

Requirements

• Minimum 2 years of experience in accounting, accounts payable, or related finance roles.
• Strong understanding of accounts payable processes and transaction-level accounting.
• Experience preparing journal entries and supporting monthly close activities.
• Working knowledge of balance sheet accounts including prepaids, accruals, and cash.
• Ability to work effectively in a fast-paced, growing environment with changing processes.
• High attention to detail with strong organizational and follow-through skills.

Preferred Qualifications

• Experience in professional services, legal, or multi-entity environments (BPO or MSO models a plus).
• Hands-on experience with BILL (Bill.com), Ramp, Paylocity, and FloQast.
• Familiarity with Sage Intacct or similar ERP accounting systems.
• Experience with lease transactions and lease accounting.
• Experience coordinating with centralized or shared services accounts payable teams.