Transitions Specialist

Overview

This role supports the transition of community management from one set of books and management arrangements to another. You will manage incoming and outgoing community transition work as a single point of contact, while also performing the accounting tasks required for a clean handover.

The position is hybrid in scope (transition project management and transition accounting). Work is full-time and remote, on a schedule that overlaps US Mountain Time business hours.

Responsibilities

• Oversee execution of incoming management contracts and notify internal teams in good time.
• Serve as the primary point of contact for the prior or new management company; monitor and communicate outstanding items and follow-ups.
• Import trial balances, homeowner data, and A/R balances.
• Reconcile prior-management-company cash.
• Run month-end close and hand responsibilities to the Community Accounting team.
• Request, receive, organize, and track all transition-related documents.
• Assign tasks to internal teams and monitor progress to ensure timely completion.
• Track and manage task deadlines so internal parties meet their goals.
• Provide regular, summarized transition-status reports for Leadership Team review.
• Develop and distribute standardized transition collateral (welcome letters, checklists).
• Identify process improvements to increase efficiency and improve the transition experience.
• Transfer and enroll utilities on autopay; manage and track subsidy billing distributions.
• Perform additional duties as needed to support the transition process.

Requirements

• Bachelor’s degree in Accounting or Finance.
• 2+ years of experience in project management, administration, accounting, or a related field.
• Solid accounting knowledge and hands-on experience with accrual accounting.
• Intermediate knowledge of Microsoft Office (Word, Excel, Outlook).
• Highly organized and detail-oriented; able to multitask and meet deadlines.
• Able to work independently with limited supervision.
• Able to establish and maintain good working relationships.
• Positive attitude and effective written and verbal communication with audiences at every level (inside and outside the organization).
• Ability to maintain confidentiality of information.
• Analytical thinker with strong problem-solving skills.

Preferred Qualifications

• Community management / HOA industry experience (highly preferred).
• Familiarity with community association accounting software.
• Prior remote work with US or other Western clients.

Compensation & Benefits

• Up to $8/hour
• 100% remote work
• Full-time role

Location

• Remote work with a schedule that overlaps US Mountain Time business hours.

Interview Scheduling

• Initial recruiter calls in US Mountain Standard Time (MST), within a 3:00 AM – 1:00 PM MST window.
• Local-time equivalents provided in the notice:
  • Approximately 6:00 PM – 4:00 AM Philippine time (PHT)
  • 1:00 PM – 11:00 PM Kenya (EAT)
  • 12:00 PM – 10:00 PM South Africa (SAST)