Overview
This role involves performing activities to ensure accurate and timely processing of Accounts Payable (AP) invoices, including making informed decisions when discrepancies occur between purchase orders (POs) and vendor invoices.
Responsibilities
- Process AP invoices, including approving invoices and providing coding as required
- Handle corporate/direct-billed vendor reclamations (e.g., damage inside pallet), vendor returns, and vendor claims
- Field inbound calls from suppliers and respond to requests for information or approval related to OS&D/pricing/receiving discrepancies
- Research supplier statements and handle payment-related vendor inquiries
- Respond to vendor inquiries related to setup and documentation
- Download BSCC claims reports without vouchers, review for discrepancies, run scripts to generate vouchers, investigate exclusions, and manually create vouchers
- Initiate standard check runs; print and mail checks; generate ACH payments
- Create and route check requests; batch and mail expedited payments
- Process payments for rush or off-cycle requests
- Manage escheatment processes and jurisdictional filings, including second-level exceptions requiring escalation (by policy or outside of tolerance) for corporate-paid vendors
- Process logistics revenue adjustments submitted by OpCos
- Process rebate payments
- Reconcile logistics daily and month-end reports; research and resolve logistics out-of-balance issues
- Resolve AP debit balances on the trial balance
- Review and approve logistics claims
- Review and approve OpCo OS&D (Over, Short, Damage) claims
- Review and approve OpCo supplier agreement claims
- Review and approve SMS claims
- Handle supplier-to-customer agreement inquiries and disputes
- Serve as a liaison with internal teams and global teams to help ensure service levels and quality requirements are met
Required Minimum Education
- High School Diploma or GED required
- Associate’s Degree or higher preferred
Required Minimum Experience
- 2-4 years of experience in Accounts Payable or accounting (e.g., General Ledger, Accounts Receivable, Payroll), or related accounting experience
- Experience processing invoices performing 3-Way Match
Abilities and Skills
- Basic working knowledge of commonly used AP concepts, practices, and procedures
- Ability to review invoices for accuracy and identify discrepancies
- Proficiency with Microsoft Office and specialized accounting/finance ERP systems (i.e., workday)
- Ability to prioritize tasks and work in a fast-paced environment
- Strong oral and written communication skills
Physical Demands
- Ability to sit, stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear
- Frequent sitting and reaching with hands and arms
- Ability to occasionally lift and/or move up to 20 pounds
- Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions
Work Environment
- Work is performed in an environment with usually moderate noise
- Reasonable accommodations will be made to enable individuals with disabilities to perform essential functions
Additional Information
This job description is intended to describe the general nature of the work. Other duties may be assigned as required by a supervisor.