Overview
This role performs activities to ensure accurate and timely processing of AP invoices. In addition, the position involves making informed decisions when discrepancies occur between a purchase order and a vendor invoice.
Responsibilities
- Perform AP invoice processing activities, including:
- Approve invoices and provide coding as required
- Handle corporate/direct-billed vendor reclamations (e.g., damage inside pallet) and vendor returns and claims
- Handle supplier/vendor communications and payment inquiries, including:
- Field inbound phone calls from suppliers
- Respond to requests for information/approval related to OS&D/pricing/receiving discrepancies
- Research supplier statements
- Address payment-related vendor inquiries
- Handle vendor phone inquiries related to setup and documentation
- Download BSCC claims report (without vouchers), review for discrepancies, and run a script to generate vouchers
- Investigate exclusions and manually create vouchers
- Process payment runs and payment requests, including:
- Initiate standard check runs
- Print and mail checks
- Generate ACH payments
- Create and route check requests
- Batch and mail expedited payments
- Process payments for rush or off-cycle needs
- Manage escheatment processes and jurisdictional filings, including second-level exceptions requiring escalation (by policy or outside of tolerance) for corporate-paid vendors
- Support logistics-related accounting activities, including:
- Process logistics revenue adjustments submitted by OpCos
- Process rebate payments
- Reconcile logistics daily and month-end reports
- Research and resolve logistics out-of-balance issues
- Resolve AP debit balances on the trial balance
- Review and approve logistics claims
- Review and approve OpCo OSD (Over, Short, Damage) claims
- Review and approve OpCo supplier agreement claims
- Review and approve SMS claims
- Handle supplier-to-customer agreement related inquiries/disputes
- Liaise with internal teams and SBS Global teams to ensure service levels and quality requirements are met
Required Minimum Education
- High School Diploma or GED required
- Associate’s Degree or higher preferred
Required Minimum Experience
- 2-4 years experience in Accounts Payable, or an accounting degree, or related accounting experience (e.g., General Ledger, Accounts Receivable, Payroll)
- Experience processing invoices with 3-Way Match
Abilities and Skills
- Basic working knowledge of commonly used Accounts Payable concepts, practices, and procedures
- Ability to review invoices for accuracy and identify discrepancies
- Microsoft Office and specialized accounting/finance software ERP systems (i.e., workday)
- Ability to prioritize tasks and work in a fast-paced environment
- Strong oral and written communication skills
Physical Demands
- The physical demands described are representative of those required to perform essential functions. Reasonable accommodations will be made for individuals with disabilities.
- While performing duties, the employee is regularly required to:
- Sit, stand, walk
- Use hands and fingers to operate a computer keyboard, mouse, and telephone to talk and hear
- The employee is frequently required to sit and reach with hands and arms
- The employee must occasionally lift and/or move up to 20 pounds
Work Environment
- Work environment characteristics described are representative of those the employee encounters while performing essential functions. Reasonable accommodations will be made for individuals with disabilities.
- Noise level is usually moderate.
Additional Information
- This job description is intended to describe the general nature of the environment and level of work performed. Additional job-related duties may be assigned.
- This job description supersedes prior job descriptions.